Senior Administrative Assistant — Flexible, Impactful Office Support

Penn State University; University Park (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Flexible work arrangements

Job summary

Penn State University is seeking an Administrative Assistant - Senior Support to assist the Office of the Associate Vice President for Colleges, Campuses, and Units (CCU). The role supports daily office activities, budgeting, scheduling, travel, and communications to bolster fundraising and alumni relations operations.

Reporting to the Executive Assistant, the successful candidate will handle confidential information, utilize Office 365, and work well independently or with a team.

Qualifications

• Experience handling confidential information.
• Experience with expense reporting; familiarity with PSU systems.
• Exemplary interpersonal and communication skills.
• Ability to foster an inclusive environment for students and colleagues.
• Proficiency in Office 365 applications (Teams, SharePoint, Outlook, Word, Excel, PowerPoint).
• Self-motivated and able to work independently and in a team.
• Commitment to professional development and mentorship.

Responsibilities

• Plan, organize, and support daily office activities and administrative processes.
• Communicate Penn State's needs, ambitions, and values clearly and professionally.
• Provide administrative support including budgets, financial transactions, scheduling, and travel.
• Coordinate meetings and events, including logistics.
• Greet and direct visitors.
• Prepare, review, and distribute communications.
• Collect, organize, analyze data for reports and proposals.
• Create and maintain files, spreadsheets, and databases.
• Manage office supplies and equipment maintenance.
• Resolve inquiries and ensure compliance with policies.
• Perform non-routine duties and proxy responsibilities as needed.
• Perform other duties as assigned.

Skills

Office 365

Confidential information

Expense reporting

Interpersonal skills

Communication skills

Independent work

Team collaboration

Education

Associate Degree

4+ years experience

Tools

Office 365 suite

Job description

Penn State University is seeking an Administrative Assistant - Senior Support to assist the Office of the Associate Vice President for Colleges, Campuses, and Units (CCU). The role supports daily office activities, budgeting, scheduling, travel, and communications to bolster fundraising and alumni relations operations.

Reporting to the Executive Assistant, the successful candidate will handle confidential information, utilize Office 365, and work well independently or with a team.