Senior Administrative Assistant: Fundraising & Exec Support

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

Penn State’s Division of Development and Alumni Relations is seeking an Administrative Assistant - Senior Support to aid the Office of the Associate Vice President for Colleges, Campuses, and Units. You will help manage daily office activities, calendars, travel, and communications for senior leadership and CCU partners across campuses.

The ideal candidate has an Associate Degree with 4+ years of relevant experience, excellent communication and confidentiality skills, and strong proficiency in

Qualifications

• Associate Degree with 4+ years of relevant experience or an equivalent combination accepted
• Experience handling and protecting confidential information
• Proficiency with Office 365 applications and related tools
• Exemplary interpersonal and communication skills, with inclusive approach

Responsibilities

• Plan, organize, and support the daily office activities and administrative processes for the Office of the Associate Vice President for Colleges, Campuses, and Units
• Provide critical administrative support including maintaining budgets, processing financial transactions, managing scheduling and calendars, and arranging travel
• Coordinate meeting and event planning and execution, including all logistics
• Greet and direct visitors; compose and distribute internal/external communications
• Prepare reports, presentations, summaries, contracts, and proposals; create and maintain files, spreadsheets, databases
• Maintain office supplies and arrange equipment maintenance; ensure policy compliance
• Perform non-routine administrative duties and proxy responsibilities as authorized
• Handle other duties as assigned

Skills

Office 365

Communication

Interpersonal skills

Self-motivation

Teamwork

Professional development

Confidential information handling

Expense reporting

Education

Associate Degree

4+ years of relevant experience

Tools

Penn State systems

Job description

Penn State’s Division of Development and Alumni Relations is seeking an Administrative Assistant - Senior Support to aid the Office of the Associate Vice President for Colleges, Campuses, and Units. You will help manage daily office activities, calendars, travel, and communications for senior leadership and CCU partners across campuses.

The ideal candidate has an Associate Degree with 4+ years of relevant experience, excellent communication and confidentiality skills, and strong proficiency in