Senior Administrative Assistant — External Relations Exec Support

Penn State University; University Park (TX); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount for employees and

Flexible work arrangements

Job summary

Penn State University is seeking an Administrative Assistant to support the Office for the Vice President in the Division of Development and Alumni Relations (DDAR) at the University Park campus. The role focuses on providing high-level administrative support, coordinating meetings, and ensuring smooth operations for the VP and Chief of Staff.

Ideal candidates will have strong communication, organizational, and analytical skills with the ability to handle confidential information in a fast-paced

Qualifications

• Associate Degree or higher required for Senior/Lead role; 4+ years relevant experience.
• GED or HS diploma accepted with 2+ years relevant experience.
• Strong interpersonal and communication skills essential.
• Ability to manage multiple tasks, meet deadlines, and work both independently and in a team.

Responsibilities

• Support the Chief of Staff and the Associate VP for External Relations.
• Assist Vice President as needed and convey Penn State needs and values.
• Perform ad hoc administrative duties including monthly HR reporting, Division Quarterlies, and New Employee Orientations.
• Review and process expense reports and payables; coordinate event logistics as needed.
• Organize and maintain important documents and records; be first point of contact for visitors.
• Coordinate itineraries of visitors on campus.

Skills

Interpersonal skills

Analytical skills

Organizational skills

Self-motivation

Education

Associate Degree

GED or High School Diploma

Tools

HR reporting tools

Expense/payables processing

Job description

Penn State University is seeking an Administrative Assistant to support the Office for the Vice President in the Division of Development and Alumni Relations (DDAR) at the University Park campus. The role focuses on providing high-level administrative support, coordinating meetings, and ensuring smooth operations for the VP and Chief of Staff.

Ideal candidates will have strong communication, organizational, and analytical skills with the ability to handle confidential information in a fast-paced