Dean’s Office Admin Coordinator — Events & Faculty Support

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 28,000 - 35,000; Full time

Job summary

The University of Pittsburgh is seeking a Senior Administrative Coordinator to support senior leadership within the Dean's Office. This role manages front office operations, guest reception, and calendar coordination for Associate Deans, while handling faculty actions and related communications.

Responsibilities include organizing events, processing appointments and letters, triaging inquiries, and ensuring efficient office workflows in a busy academic environment on campus.

Qualifications

• Associate's degree or equivalent is required.
• Minimum 5 years of relevant office/administrative experience.
• Experience greeting guests and managing front desk operations.
• Proficiency in Microsoft Word.

Responsibilities

• Provide comprehensive office management to senior leadership.
• Coordinate calendars for Associate Deans and manage meetings.
• Handle emails, mailings, triage phone inquiries, and IT/help desk tickets.
• Support faculty actions, appointments, sabbatical letters, and related processes.
• Plan events and coordinate committees for Faculty Affairs.

Education

Associate's Degree

Tools

Microsoft Word

Job description

The University of Pittsburgh is seeking a Senior Administrative Coordinator to support senior leadership within the Dean's Office. This role manages front office operations, guest reception, and calendar coordination for Associate Deans, while handling faculty actions and related communications.

Responsibilities include organizing events, processing appointments and letters, triaging inquiries, and ensuring efficient office workflows in a busy academic environment on campus.