Senior Executive Assistant - Campus Operations & Budget

UCI group; Irvine (CA); On-site; USD 79,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Retirement savings plans

Paid time off

Job summary

UC Irvine is seeking an experienced executive administrative professional to support the Senior Associate Vice Chancellor of Campus Operations and related leadership. You will coordinate calendars, meetings, and events, manage expenses, and deliver programmatic analysis to improve operations.

The role requires a Bachelor's degree or equivalent, advanced MS Office skills, and strong communication and discretion.

Qualifications

• Bachelor's degree or equivalent training/experience in a high-profile office environment.
• Strong proficiency with Microsoft Office (Excel, Word, PowerPoint) and Outlook, MS Teams and Zoom.
• Solid analytical and problem-solving skills; able to research solutions independently and collaborate on implementation.
• Political acumen and diplomatic sensitivities to diverse perspectives across the university.
• Strong service orientation and communication skills for staff, faculty, students and external partners.

Responsibilities

• Provides executive level administrative assistance, support, and analysis for university executives and their teams.
• Manages complex calendars, planning, expenses, and follow-up actions for meetings and events.
• Performs programmatic analysis for business operations and emergency responses; provides back-up support as needed.
• Researches, evaluates, prioritizes, and addresses issues from faculty, staff, and students with discretion.
• Demonstrates judgment, diplomacy, and discretion in responding to requests and maintaining confidentiality.

Skills

Microsoft Office

Analytical skills

Diplomacy

Communication

Discretion

Multi-tasking

Agenda preparation

Problem solving

Research and analysis

Education

Bachelor's degree or equivalent

Tools

MS Teams

Zoom

Outlook

Kuali Financial System

Job description

UC Irvine is seeking an experienced executive administrative professional to support the Senior Associate Vice Chancellor of Campus Operations and related leadership. You will coordinate calendars, meetings, and events, manage expenses, and deliver programmatic analysis to improve operations.

The role requires a Bachelor's degree or equivalent, advanced MS Office skills, and strong communication and discretion.