Senior Executive Assistant to Campus Leaders

UC Irvine; Irvine (CA); Hybrid; USD 79,000 - 100,000; Full time

Job summary

UC Irvine is seeking an experienced executive-level administrative professional to support the Senior Associate Vice Chancellor of Campus Operations and related leaders. You will ensure smooth office operations, manage complex calendars, coordinate meetings and events, and handle expense management and travel arrangements.

This role requires strong judgment, diplomacy, discretion, and the ability to multi-task in a fast-paced university environment.

Qualifications

• Thorough knowledge of Microsoft Office and collaboration tools; strong calendar and email management.
• Experience coordinating meetings, travel, and events in a complex environment.
• Ability to research, synthesize, and respond to diverse stakeholder requests with discretion.

Responsibilities

• Provide executive level administrative assistance and analysis for senior leaders.
• Manage complex calendars, meeting planning, expense management, and travel arrangements.
• Coordinate programs, events, and cross-unit initiatives across DFA and related offices.
• Research, evaluate, prioritize, and address faculty, staff, and student inquiries; support emergency and operational needs.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

MS Teams

Zoom

Analytical skills

Communication skills

Diplomacy

Discretion

Education

Bachelor's degree or equivalent

Tools

Kuali Financial System

Job description

UC Irvine is seeking an experienced executive-level administrative professional to support the Senior Associate Vice Chancellor of Campus Operations and related leaders. You will ensure smooth office operations, manage complex calendars, coordinate meetings and events, and handle expense management and travel arrangements.

This role requires strong judgment, diplomacy, discretion, and the ability to multi-task in a fast-paced university environment.