Strategic Executive Assistant to VP - Operations & Projects

North Orange County Community College District; Anaheim (CA); On-site; USD 65,000 - 110,000; Full time

Job summary

North Orange County Community College District seeks an experienced administrative professional to support a Vice President. The role performs advanced duties, manages calendars, coordinates meetings, and prepares a variety of documents and reports with a high level of accuracy.

The incumbent will assist with board agenda items, special projects, and confidential personnel and budget materials, while ensuring compliance and efficient district operations.

Qualifications

• Advanced administrative duties performed independently under direction of a Vice President
• Schedules and confirms appointments; manages calendar and greets visitors
• Prepares various materials including correspondence, requisitions, proposals, and memoranda
• Produces complex reports and statistical narratives from multiple sources
• Ensures accuracy of documents and board/department materials
• Coordinates meetings, agendas, and minutes; conducts research and special projects
• Maintains and analyzes confidential records and prepares personnel evaluations and reports
• Trains and provides direction to others; stays updated with emerging technologies

Responsibilities

• Performs advanced administrative duties under VP direction
• Manages appointment calendars and greets visitors
• Prepares and formats correspondence, requisitions, proposals, and memoranda
• Compiles and prepares complex statistical reports
• Coordinates Board agenda items and special projects
• Monitors budgets, time sheets, and expenditures
• Maintains confidential records and reports; supports district communications
• Trains staff and applies new technologies to improve efficiency
• Attends meetings and transcribes minutes; supports diversity and inclusion efforts

Job description

North Orange County Community College District seeks an experienced administrative professional to support a Vice President. The role performs advanced duties, manages calendars, coordinates meetings, and prepares a variety of documents and reports with a high level of accuracy.

The incumbent will assist with board agenda items, special projects, and confidential personnel and budget materials, while ensuring compliance and efficient district operations.