Senior Administrative Assistant: Elevate Exec Support

HDR; Chicago (IL); On-site; USD 48,000 - 62,000; Full time

Job summary

HDR is seeking a Senior Administrative Assistant to support executives and manage a range of administrative tasks in a fast-paced office. The role emphasizes confidentiality, organization, and proactive coordination across departments.

The ideal candidate will have 3+ years of administrative experience, strong MS Office skills, and excellent communication abilities, with an appreciation for an employee-owned culture.

Qualifications

• High School diploma or equivalent required.
• Minimum 3 years of administrative support experience preferred.
• MS Office Suite proficiency, including Word and Outlook.
• Excellent verbal and written communication skills.
• Office environment experience and ability to prioritize multiple tasks.
• Knowledge of A/E industry desired.
• Active participation in our employee-owned culture is a must.

Responsibilities

• Provide a variety of administrative functions, including support for executives, phone coverage, mail routing, scheduling, and expense reports.
• Compose and organize materials and reports, and maintain records.
• Coordinate and manage meeting facilities and arrangements.
• Handle highly sensitive and confidential information with professionalism and discretion.
• Maintain budget or handle specific accounting responsibilities as needed.
• Answer questions related to company policies and procedures.
• Provide meeting setup, travel arrangements, light accounting, and other tasks.
• Support new hire onboarding and workspace coordination with IT and HR.
• Perform other duties as needed.

Skills

MS Office

Communication skills

Education

High School diploma or equivalent

Associate degree (preferred)

Tools

MS Office Suite (Word & Outlook)

Job description

HDR is seeking a Senior Administrative Assistant to support executives and manage a range of administrative tasks in a fast-paced office. The role emphasizes confidentiality, organization, and proactive coordination across departments.

The ideal candidate will have 3+ years of administrative experience, strong MS Office skills, and excellent communication abilities, with an appreciation for an employee-owned culture.