Administrative Assistant

Fashion Institute of Design & Merchandising; Omaha (NE); On-site; USD 38,000 - 52,000; Full time

Job summary

HDR in Omaha, NE is seeking an Administrative Assistant to provide front-desk support, greet employees and visitors, and manage a high volume of calls. You’ll assist Section Managers with logistics, process expense reports, and handle word processing, proofreading, and document formatting.

The role requires strong MS Office skills, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Excellent verbal and written communication including grammar and proofreading.
• Flexibility to manage multiple tasks in a fast-paced environment.
• Self-motivated, organized and detail-oriented.
• Proficiency with MS Office including Word and Outlook.
• Commitment to employee-owned culture.

Responsibilities

• Greet employees and visitors with excellent customer service.
• Answer and direct high volume of telephone calls.
• Assist Section Managers with catered lunches.
• Process expense reports.
• Complete word processing such as letters, memos, reports and labels.
• Proofread and edit documents for grammar, spelling, punctuation, and format.
• Assist with meeting agendas, minutes, and formatting of reports.
• Print, compile, bind project specifications and other documents.
• Coordinate larger print jobs with a corporate printing company.
• Ship, receive, and distribute mail/packages.
• Maintain office supplies.
• Support end-to-end coordination of large internal corporate events, including planning, budgeting, logistics, and on-site execution.
• Exhibit professionalism with clients and internal staff.
• Perform other duties as needed.

Skills

Customer service

Verbal communication

Organizational skills

Multitasking

Education

Bachelor's or Associate's degree

Tools

MS Office (Word & Outlook)

Job description

At HDR, our employee-owners are fu lly engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Assistant, we'll count on you to:

• Greet employees and visitors with excellent customer service.
• Answer and direct high volume of telephone calls.
• Assist Section Managers with catered lunches.
• Process expense reports.
• Complete word processing as needed including letters, memos, reports, and labels.
• Proofread and edit documents for grammar, spelling, punctuation, and format.
• Assist with meeting agendas, minutes, and formatting of reports as needed.
• Printing/compiling/binding project specifications and other documents.
• Coordinate larger print jobs with a corporate printing company.
• Ship, receive, and distribute mail/packages.
• Maintain office supplies.
• Support end‑to‑end coordination of large internal corporate events, including planning, budgeting, logistics, and on‑site execution.
• Exhibit professionalism with external and internal clients at all times.
• Perform other duties as needed.

Preferred Qualifications

• Minimum 3 years of experience in a corporate environment.
• Bachelor's or Associate's degree.
• Knowledge of architecture, engineering, and/or construction terms.
• Demonstrated experience planning and coordinating corporate events.

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast‑paced environment
• Self‑motivated, well‑organized and detail‑oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Industry

Administrative

Schedule

Full-time

Employee Status

Regular

Business Class

Marketing and Admin

Job Posting

Oct 5, 2026

At HDR, we are committed to the principles of employment equity.

We are an Affidnative Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.