Executive Administrative Assistant — Growth-Focused Support

HDR, Inc.; Chicago (IL); On-site; USD 51,000 - 73,000; Full time

Job summary

HDR, Inc. seeks an experienced Senior Administrative Assistant to provide essential support to executives and manage office operations in Chicago, IL. This role emphasizes discretion, organization, and effective communication across teams.

The ideal candidate has 3+ years of administrative experience, an associate degree (preferred), and proficiency in MS Office. Hours are full-time with competitive benefits and opportunities to grow within a employee-owned culture.

Qualifications

• High school diploma or equivalent is required.
• Associate degree preferred.
• Minimum 3 years of administrative experience in an office environment.
• Experience with MS Office (Word, Outlook) and basic accounting is a plus.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Provide administrative support for executives, including phone coverage and scheduling.
• Prepare materials, reports, and maintain records.
• Coordinate meeting facilities and travel arrangements.
• Handle confidential information with discretion.
• Support onboarding and workspace coordination with IT and HR.
• Perform other duties as needed.

Skills

Communication

Time management

Detail-oriented

Education

Associate degree

High School diploma

Tools

MS Office

Job description

HDR, Inc. seeks an experienced Senior Administrative Assistant to provide essential support to executives and manage office operations in Chicago, IL. This role emphasizes discretion, organization, and effective communication across teams.

The ideal candidate has 3+ years of administrative experience, an associate degree (preferred), and proficiency in MS Office. Hours are full-time with competitive benefits and opportunities to grow within a employee-owned culture.