Senior Project Administrator: Client-Facing Operations Lead

Fashion Institute of Design & Merchandising; San Diego (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

HDR is hiring a Senior Project Administrator to support executive-level and project-related administrative and accounting functions with discretion for confidential information. You will manage documents, contracts, budgets, and schedules while coordinating meetings and preparing complex reports.

The role requires strong proficiency in Word, Excel, PowerPoint, and Outlook and 8+ years of related experience. A culture of employee ownership is emphasized across the team.

Qualifications

• A minimum of 8 years related experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Active participant in employee-owned culture is required.

Responsibilities

• Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions
• Work independently with confidential information
• Manage multiple complex paper and electronic files and high-level documents
• Compose and develop correspondence and complex reports
• Manage project insurance matters
• Monitor quality assurance per guidelines
• Handle project documents and files
• Coordinate meetings and assist with presentations
• Work with complex contracts and sub-agreements
• Track project budgets, workloads and schedules
• Participate in project reviews
• Interact professionally with clients and executives
• Collaborate with project managers and teams
• Resolve problems related to administrative project functions
• Oversee invoicing, collections, budgets and contract compliance
• Supervise other admin staff as needed

Skills

MS Word

Excel

PowerPoint

Outlook

Discretion

Job description

HDR is hiring a Senior Project Administrator to support executive-level and project-related administrative and accounting functions with discretion for confidential information. You will manage documents, contracts, budgets, and schedules while coordinating meetings and preparing complex reports.

The role requires strong proficiency in Word, Excel, PowerPoint, and Outlook and 8+ years of related experience. A culture of employee ownership is emphasized across the team.