Administrative Assistant - Detail‑Oriented, Growth‑Minded

HDR, Inc.; Chicago (IL); On-site; USD 43,000 - 61,000; Full time

Job summary

HDR, Inc. is seeking an Administrative Assistant to support staff with word processing, proofreading, and maintaining correspondence, reports, and meeting materials. You’ll combine materials from rough drafts, edit for grammar, and prepare labels and documents.

You’ll assist with meeting setups, travel, light accounting, reception duties, and other tasks, with a commitment to our employee-owned culture and a collaborative, fast-paced environment.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.
• Active participation in our employee-owned culture.

Responsibilities

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, and data from rough drafts.
• Proofread and edit documents for grammar, spelling, punctuation and format.
• Provide staff support including reception duties, phone calls, messages, greeting visitors, scheduling calls, and mail handling.
• Complete word processing for letters, memos, reports and labels.
• Assist with meeting setup, travel arrangements, light accounting and other tasks.
• Perform other duties as needed.

Skills

MS Office (Word, Outlook)

Verbal and written communication

Multitasking

Organizational skills

Confidentiality

Team collaboration

Education

Associate degree

Job description

HDR, Inc. is seeking an Administrative Assistant to support staff with word processing, proofreading, and maintaining correspondence, reports, and meeting materials. You’ll combine materials from rough drafts, edit for grammar, and prepare labels and documents.

You’ll assist with meeting setups, travel, light accounting, reception duties, and other tasks, with a commitment to our employee-owned culture and a collaborative, fast-paced environment.