Administrative Assistant II – Admissions & Admin Support

Texas Health and Human Services; San Antonio (TX); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

100% paid employee health insurance

Defined benefit pension

Generous time off

Career advancement opportunities

Job summary

Texas Health and Human Services Commission (HHSC) invites applications for the Administrative Assistant II position in the Admissions/Clinics department at San Antonio State Hospital. The role provides routine administrative support, including data entry, mail processing, calendar management, and document preparation with strict confidentiality.

Essential duties include receptionist responsibilities, generating department reports, managing supply levels, and coordinating with maintenance.

Qualifications

• Eighteen (18) months experience in an office setting performing administrative duties.
• At least twenty-four (24) months working in Microsoft Outlook, Excel, Word, PowerPoint, TEAMS.
• Must possess valid Texas driver's license or obtain it no later than 90 days after hire date.
• Notary Public license or ability to obtain if required.

Responsibilities

• Attends work on a regular basis and may be asked to work a specific shift schedule or rotating schedule.
• Serves as receptionist for the program administrative office and handles routine inquiries; greets visitors and maintains confidentiality.
• Prepares daily calendar information and produces, reviews, and proofs correspondence, reports, and purchase orders.
• Maintains filing and data systems and performs other clerical duties as assigned.
• Prepares and submits facility work orders and communicates with maintenance.
• Notary duties as required and supports disaster response and COOP activities.

Skills

Microsoft Office

Outlook

Excel

Word

PowerPoint

Teams

Job description

Texas Health and Human Services Commission (HHSC) invites applications for the Administrative Assistant II position in the Admissions/Clinics department at San Antonio State Hospital. The role provides routine administrative support, including data entry, mail processing, calendar management, and document preparation with strict confidentiality.

Essential duties include receptionist responsibilities, generating department reports, managing supply levels, and coordinating with maintenance.