Administrative Assistant II, Residential Services

Health & Human Services Comm

San Antonio (TX)

On-site

USD 32,000 - 44,000

Full time

3 days ago

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Benefits offered by this job

100% paid employee health insurance

Pension plan

Generous time off

Job summary

Health & Human Services Commission (HHSC) in San Antonio, TX is seeking an Administrative Assistant II for Residential Services to handle routine clerical duties, timekeeping, filing, data entry, and reception. You will support the program office, prepare documents, and assist with reports and calendar management in a busy state facility.

The role requires a high school diploma or equivalent and experience with automated office systems.

Qualifications

High school diploma or equivalent.
Experience using automated office systems, equipment and basic computer software.
Administrative assistant or clerk experience.

Responsibilities

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Serves as a receptionist for the program administrative office. Answers and directs all telephone calls as needed. Communicates messages in a timely and accurate manner. Greets visitors to the program and model's professional behavior. Types sensitive documents, maintaining strict confidentiality, and routes to appropriate parties for approval. Prepares daily calendar information as requested.
Produces, reviews and proofs correspondence, reports, purchase orders, summaries, manuals, vouchers, records and other related forms. Prepares department program reports, such as daily census, staff or individuals in care activity, other reports as required by department. Compiles, organizes and tabulates data; performs calculations and prepares reports for managers as required such as inventory levels, requisitions entered, expenditure charts and tables.
Maintain adequate supplies for the unit. Prepares emergency orders for supplies as needed. Adequately and appropriately record and process all approved requisition purchases. Periodically requires going off campus for purchases.
Receives, stamps, and delivers mail; maintains office equipment; retrieves packages as needed; types letters and reports for staff as needed. Performs routine clerical duties as assigned. Serves as Notary Public for the program, notarizing all pertinent documents.