Senior Administrative Assistant - Calendar & Travel Pro

Aquent; Beaverton (OR); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Subsidized health, vision, and dental

Paid sick leave

Retirement plan with match

Free online training via Gymnasium

Job summary

Aquent Talent is seeking a Senior Administrative Assistant to provide high-level administrative support for a fast-paced apparel team on a leave-coverage contract. The role includes calendar management, travel coordination, expenses, meetings, and day-to-day administrative needs.

The ideal candidate will be highly organized, customer-service oriented, and able to handle multiple priorities with discretion. Experience supporting senior leaders in a corporate setting is preferred.

Qualifications

• 3+ years of administrative support experience.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.

Responsibilities

• Manage complex calendars, schedule meetings, resolve conflicts, and coordinate with stakeholders.
• Coordinate domestic travel arrangements and related documentation.
• Prepare and process expense reports, assist with budget tracking, invoices, and purchase orders.
• Coordinate meetings, team events, offsites, logistics, agendas, and reminders.
• Provide responsive, professional administrative support to the team and leadership.
• Create, edit, and organize documents and presentations using PowerPoint or Keynote.

Skills

Communication

Customer service

Organizational skills

Problem-solving

Education

No degree required

Tools

Microsoft Outlook

Calendar management

Microsoft Office (Word, Excel)

Zoom

Microsoft Teams

Job description

Aquent Talent is seeking a Senior Administrative Assistant to provide high-level administrative support for a fast-paced apparel team on a leave-coverage contract. The role includes calendar management, travel coordination, expenses, meetings, and day-to-day administrative needs.

The ideal candidate will be highly organized, customer-service oriented, and able to handle multiple priorities with discretion. Experience supporting senior leaders in a corporate setting is preferred.