Senior Administrative Assistant [AQ-19293]

Aquent; Beaverton (OR); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Subsidized health, vision, and dental

Paid sick leave

Retirement plan with match

Free online training via Gymnasium

Job summary

Aquent Talent is seeking a Senior Administrative Assistant to provide high-level administrative support for a fast-paced apparel team on a leave-coverage contract. The role includes calendar management, travel coordination, expenses, meetings, and day-to-day administrative needs.

The ideal candidate will be highly organized, customer-service oriented, and able to handle multiple priorities with discretion. Experience supporting senior leaders in a corporate setting is preferred.

Qualifications

• 3+ years of administrative support experience.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.

Responsibilities

• Manage complex calendars, schedule meetings, resolve conflicts, and coordinate with stakeholders.
• Coordinate domestic travel arrangements and related documentation.
• Prepare and process expense reports, assist with budget tracking, invoices, and purchase orders.
• Coordinate meetings, team events, offsites, logistics, agendas, and reminders.
• Provide responsive, professional administrative support to the team and leadership.
• Create, edit, and organize documents and presentations using PowerPoint or Keynote.

Skills

Communication

Customer service

Organizational skills

Problem-solving

Education

No degree required

Tools

Microsoft Outlook

Calendar management

Microsoft Office (Word, Excel)

Zoom

Microsoft Teams

Job description

Position Overview

We are seeking an experienced Senior Administrative Assistant to provide high-level administrative support to a fast-paced apparel team. This is a leave-coverage contract supporting a hiring manager and approximately 2–3 additional team members with calendar management, travel coordination, expenses, meetings, and day-to-day administrative needs.

The ideal candidate is highly organized, resourceful, detail-oriented, and comfortable managing multiple priorities in a dynamic environment. This person should have a strong customer-service mindset, excellent follow-through, and the confidence to ask questions when needed while independently solving problems whenever possible.

What You’ll Do

• Manage complex calendars, including scheduling meetings, resolving conflicts, coordinating across multiple stakeholders, and anticipating scheduling needs.
• Coordinate domestic travel arrangements, including flights, accommodations, transportation, itineraries, and related documentation.
• Prepare and process expense reports and assist with budget tracking, invoices, and purchase orders.
• Coordinate meetings, team events, offsites, and other activities, including scheduling, agendas, catering, logistics, and reminders.
• Serve as a key administrative point of contact for the team and provide responsive, professional support.
• Create, edit, format, and organize documents, presentations, organizational charts, meeting materials, and team communications.
• Develop and update presentations using PowerPoint and/or Keynote.
• Draft or edit communications under leadership direction and coordinate distribution as needed.
• Support special projects by helping organize deliverables, track progress, and ensure deadlines are met.
• Assist with workspace planning, equipment moves, and other operational needs.
• Help support team culture through staff meetings, team-building activities, offsites, and other team initiatives.
• Provide administrative coverage for other leaders when temporary needs arise.
• Handle sensitive and confidential information with professionalism and discretion.

What We’re Looking For

• 3+ years of administrative support experience.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Exceptional organization, attention to detail, and follow-through.
• Demonstrated ability to manage calendars and coordinate multiple priorities.
• Ability to work effectively with a variety of personalities, including senior-level leaders.
• Comfortable working in a fast-paced, results-oriented environment where priorities may shift.
• Resourceful and proactive approach to problem-solving.
• Ability to work independently while also collaborating effectively within a team.
• Strong judgment and ability to appropriately handle confidential or sensitive information.
• A positive, can-do attitude with a team-first, low-ego approach.
• Comfortable asking questions when clarification is needed while taking initiative to find solutions independently.
• No specific degree required; any suitable combination of education, experience, and training will be considered.

Technical Skills

Required

• Microsoft Outlook
• Calendar management
• Microsoft Office, including Word and Excel
• Zoom and/or Microsoft Teams

Preferred

• PowerPoint
• Keynote
• Experience tracking budgets, expenses, or purchase orders
• Experience with AI productivity tools such as ChatGPT or Microsoft Copilot
• Previous experience supporting teams within apparel, retail, consumer products, or a similar fast-paced corporate environment

What Success Looks Like

The successful candidate will be a dependable and resourceful administrative partner who stays ahead of details, communicates clearly, and follows tasks through to completion. They will be comfortable navigating ambiguity, balancing competing priorities, and supporting multiple team members without losing sight of deadlines or details.

This position is well suited for someone who enjoys being the person a team can rely on to keep schedules, logistics, communications, and administrative operations running smoothly.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description

Global leader in athletic footwear, apparel, and equipment. Our client focuses on innovation, performance, and marketing, partnering with top athletes and teams. The company emphasizes sustainability and digital advancements to enhance the sports experience.