Executive Administrative Assistant

Placements24; Willows (CA); Híbrido; USD 14 000 - 22 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical aid

Retirement fund

Professional development

Hybrid work model

Modern office facilities

Resumo da oferta

Placements24 in Welkom, Free State, seeks an Executive Administrative Assistant to provide high-level administrative support to senior management. You will manage calendars, prepare reports and presentations, and coordinate internal and external meetings.

The role requires exceptional organization, discretion with confidential information, and strong Microsoft Office skills. A tertiary admin qualification is advantageous, and a hybrid office arrangement offers both in-office and remote work.

Qualificações

• Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
• Proficiency with Microsoft Office Suite and virtual collaboration tools.
• Excellent organizational and time management skills, with attention to detail.
• Strong written and verbal communication and professional discretion.

Responsabilidades

• Manage and maintain complex calendars for senior executives, including meetings and travel.
• Prepare and edit correspondence, reports, and presentations to company standards.
• Coordinate internal and external meetings, agendas, and minutes; distribute action items.

Conhecimentos

Calendar management

Communication skills

Organizational skills

Discretion with confidential info

Formação académica

Tertiary admin qualification

Ferramentas

Microsoft Office Suite

Virtual collaboration tools

Descrição da oferta de emprego

About the Role

Our client, a dynamic and forward-thinking organization based in the heart of Welkom, Free State, is seeking a highly organized and proactive Executive Administrative Assistant. This pivotal role will provide comprehensive administrative support to senior management, ensuring the smooth and efficient operation of daily activities. The ideal candidate will possess exceptional communication skills, a meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This is an excellent opportunity for a seasoned administrative professional looking to contribute to a reputable company and play a key role in its success. You will be instrumental in maintaining a high standard of operational excellence.

Key Responsibilities

• Manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
• Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle confidential information with the utmost discretion and integrity.
• Act as a primary point of contact for internal and external stakeholders, professionally managing inquiries and directing them as appropriate.
• Oversee office supplies, manage inventory, and liaise with vendors to ensure smooth procurement processes.
• Assist with travel arrangements, including booking flights, accommodations, and ground transportation.
• Support the planning and execution of company events and special projects as needed.
• Maintain and organize physical and digital filing systems for easy retrieval of information.
• Anticipate the needs of executives and proactively address potential issues before they arise.

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of professionalism and discretion when handling sensitive information.
• Ability to work independently and as part of a team, demonstrating initiative and resourcefulness.
• Experience with calendar management and travel coordination is essential.
• A tertiary qualification in administration or a related field is advantageous.
• Familiarity with the business landscape in Welkom, Free State is a plus.
• Must be adaptable to a hybrid work model, with a willingness to be present in the office as required.

Benefits

• Our client offers a competitive salary package commensurate with experience and a comprehensive benefits program designed to support employee well-being.
• This includes medical aid, a retirement fund, and opportunities for professional development.
• Employees benefit from a supportive work environment that fosters growth and collaboration.
• Enjoy access to modern office facilities and resources.
• The hybrid work model offers flexibility, balancing in-office synergy with remote work advantages.
• This role provides direct exposure to senior leadership, offering unique learning and advancement prospects.
• Join a team dedicated to excellence and innovation in Welkom.