Senior Administrative Assistant

Placements24; Willows (CA); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Medical benefits

Retirement benefits

Paid annual leave

Career development

Job summary

Placements24 seeks a Senior Administrative Assistant to support multiple departments in Welkom. You will manage complex workflows, coordinate projects, and ensure efficient daily operations with a proactive, detail-oriented approach.

The ideal candidate has extensive administrative experience, excels in MS Office, and can handle confidential information with discretion. You will work autonomously in a professional environment offering opportunities for growth.

Qualifications

• Extensive experience as an Administrative Assistant in a senior support capacity.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and database management.
• Exceptional organizational, time management, and multitasking skills.
• Superior written and verbal communication abilities, with discretion.
• Demonstrated ability to work independently and handle sensitive information discreetly.

Responsibilities

• Coordinate complex departmental projects and track progress.
• Prepare, proofread, and edit high-level reports, presentations, and business correspondence.
• Organize meetings, prepare agendas, take minutes, and follow up actions.
• Handle travel arrangements, expense reporting, and logistical support for department staff.
• Maintain and update departmental records, databases, and filing systems with accuracy and efficiency.

Skills

MS Office

Project coordination

Time management

Communication skills

Independent worker

Tools

Database management

Job description

Our client is seeking a highly competent and experienced Senior Administrative Assistant to provide essential support to key departments within their organization in Welkom. This role demands exceptional organizational skills, proactive problem-solving abilities, and a deep understanding of efficient administrative processes. You will be instrumental in managing complex workflows, coordinating projects, and ensuring the seamless operation of daily business activities. The ideal candidate possesses a professional demeanor, meticulous attention to detail, and the capacity to handle diverse responsibilities with autonomy and excellence.

Key Responsibilities

• Manage and coordinate complex departmental projects, tracking progress and ensuring timely completion.
• Prepare, proofread, and edit high-level reports, presentations, and business correspondence.
• Organize and facilitate departmental meetings, including agenda preparation, minute-taking, and follow-up actions.
• Handle travel arrangements, expense reporting, and logistical support for department staff.
• Maintain and update departmental records, databases, and filing systems with accuracy and efficiency.

Requirements

• Extensive experience as an Administrative Assistant, with a proven track record in a senior support capacity.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management.
• Exceptional organizational, time management, and multitasking skills.
• Superior written and verbal communication abilities, with a keen eye for detail.
• Demonstrated ability to work independently, take initiative, and manage sensitive information discreetly.

Benefits

• Attractive annual salary and potential for performance-based bonuses.
• Comprehensive medical and retirement benefits.
• Generous annual leave and sick leave provisions.
• Opportunities for career advancement and professional development.
• A professional and stable work environment in Welkom.