Administrative Assistant to Senior Management

Placements24; United States; Remote; USD 22,000 - 36,000; Full time

Benefits offered by this job

Full remote work

Health and wellness benefits

Performance-based bonuses

Professional development opportunities

Exposure to senior leadership

Job summary

Placements24 is seeking an experienced Administrative Assistant to support senior executives in a demanding, confidential environment. You will manage complex calendars, coordinate international travel, prepare documents, and handle sensitive information with discretion.

The ideal candidate has 5+ years of experience, excellent organizational and communication skills, and the ability to work independently in a remote setting. A tertiary qualification is preferred.

Qualifications

• Minimum 5 years of experience supporting senior-level executives or C-suite.
• Proven ability to manage complex calendars, travel, and logistics.
• Excellent written and verbal business English with high discretion.

Responsibilities

• Manage and coordinate complex calendars and meeting schedules for senior executives.
• Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Screen and manage incoming communications and direct them appropriately.
• Serve as a professional point of contact for stakeholders, ensuring discretion.
• Organize executive meetings: agendas, minutes, and action-item tracking.
• Handle expense reporting and process invoices for senior management.
• Maintain confidential files and records with accuracy and security.
• Conduct research to support executive initiatives and special projects.

Skills

Calendar management

Discretion

Time management

Communication

Independent work

Education

Tertiary qualification (preferred)

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client, a distinguished financial services firm, is seeking a highly proficient and discreet Administrative Assistant to provide dedicated support to their senior management team in Randburg, Gauteng . This demanding role requires exceptional organizational skills, a proactive approach, and the ability to manage complex schedules and confidential information with the utmost care. You will be instrumental in ensuring the smooth day-to-day functioning of the executive office, facilitating communication, and coordinating various administrative functions. The ideal candidate will possess a professional demeanor, excellent problem-solving skills, and a commitment to providing outstanding support. This is an excellent opportunity to work closely with leadership in a challenging and rewarding environment.

Key Responsibilities

• Manage and coordinate complex calendars and meeting schedules for senior executives, ensuring optimal time management.
• Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Screen and manage incoming communications, prioritizing and directing them appropriately.
• Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Handle expense reporting and process invoices for the senior management team.
• Maintain confidential files and records with a high degree of accuracy and security.
• Conduct research and gather information as required to support executive initiatives.
• Provide general administrative support and assist with special projects as assigned.

Requirements

• Minimum of 5 years of experience as an Administrative Assistant supporting senior-level executives or C-suite management.
• Proven ability to manage complex calendars, travel arrangements, and logistical planning.
• Exceptional organizational and time-management skills with a high degree of accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant administrative software.
• Excellent written and verbal communication skills, with a strong command of business English.
• High level of discretion, professionalism, and ability to handle sensitive information.
• Proactive and self-motivated with the ability to anticipate needs and work independently.
• Experience in the financial services industry is a significant advantage.
• Ability to work effectively in a remote setting, requiring self-discipline and strong communication.
• A relevant tertiary qualification is preferred.

Benefits

• Highly competitive salary package reflective of extensive experience and responsibilities.
• Full remote work arrangement offering flexibility and autonomy.
• Opportunity to work closely with top-tier senior management in a prestigious firm.
• Comprehensive health and wellness benefits package.
• Performance-based bonuses.
• Access to professional development and continuous learning opportunities.