Executive Assistant & Office Manager

Beacon Hill Staffing Group, LLC; Chicago (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

401(k) with employer contribution

Semi-annual bonus program

Competitive benefits package

Job summary

Beacon Hill Staffing Group, LLC is seeking an Executive Assistant to support its founders and leadership team in a fast-paced, growth-focused renewable energy company. This role spans executive support, operations, communications, events and special projects, with responsibilities across calendars, travel, meetings, onboarding and process improvement.

This position offers a proactive, organized professional the opportunity to contribute across multiple functions in an entrepreneurial environment

Qualifications

• Bachelor's degree preferred.
• 5+ years of Executive Assistant or administrative support experience.
• Experience supporting executives in a growing, fast-paced organization.
• Exceptional organizational skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Proactive, resourceful, and capable of owning projects.
• Collaborative, positive, and adaptable approach.

Responsibilities

• Provide high-level administrative support to the founders, managing complex calendars, scheduling, travel arrangements, and meeting logistics; including some personal assistance work for the founders.
• Act as a trusted partner to leadership, helping create structure, organization, and operational efficiency as the company grows.
• Coordinate company meetings, leadership events, team gatherings, community engagement activities, and special projects.
• Support internal and external communications, including correspondence, presentations, and meeting materials.
• Assist with HR administration, onboarding coordination, and employee-related processes.
• Coordinate group travel arrangements and logistics for leadership and team events.
• Track project deadlines, action items, and key business initiatives to ensure follow-through.
• Partner closely with leadership on process improvements and operational efficiencies.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Project coordination

Adaptable & proactive

Education

Bachelor's degree

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. A rapidly growing renewable energy company is seeking an Executive Assistant to support its founders and leadership team. This newly created position offers a unique opportunity to step beyond traditional executive support and play a key role in helping a high-growth organization scale. The ideal candidate will be a proactive, highly organized professional who thrives in an entrepreneurial environment and enjoys wearing multiple hats across executive support, operations, communications, events, and special projects.

THE ROLE

• Provide high-level administrative support to the founders, managing complex calendars, scheduling, travel arrangements, and meeting logistics; including some personal assistance work for the founders.
• Act as a trusted partner to leadership, helping create structure, organization, and operational efficiency as the company continues to grow.
• Coordinate company meetings, leadership events, team gatherings, community engagement activities, and special projects.
• Support internal and external communications, including correspondence, presentations, and meeting materials.
• Assist with HR administration, onboarding coordination, and employee-related processes.
• Coordinate group travel arrangements and logistics for leadership and team events.
• Track project deadlines, action items, and key business initiatives to ensure follow-through.
• Partner closely with leadership on process improvements and operational efficiencies.
• Serve as a resource across the organization, supporting a collaborative and fast-paced team environment.

YOU

• Bachelor's degree preferred
• 5+ years of Executive Assistant, Administrative Business Partner, or administrative support experience.
• Experience supporting executives within a growing, entrepreneurial, or fast-paced organization.
• Exceptional organizational skills with the ability to manage competing priorities.
• Strong communication skills, both written and verbal.
• Proactive, resourceful, and comfortable taking ownership of projects.
• Strong problem-solving abilities and a track record of partnering with leaders to address business challenges.
• Collaborative, positive, and adaptable approach.
• Experience with event planning, executive travel coordination, communications, or HR administration is a plus.
• Competitive benefits package, including a 401(k) with employer contribution and semi-annual bonus program.
• This company offers a competitive and comprehensive benefits package along with the opportunity to make a meaningful impact within a growing, sustainability-focused organization.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• medical
• dental
• vision
• federal and state leave programs as required by applicable agency regulations to those that meet eligibility
• Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We look forward to working with you. Beacon Hill. Employing the Future (TM)