Executive Assistant

Beacon Hill Staffing Group, LLC; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Executive Assistant to provide high-level administrative support to multiple senior executives at a professional services firm in Austin, TX. This role serves as a strategic partner, managing complex calendars, coordinating travel, and preparing for meetings while handling confidential matters.

It is a fully onsite, direct hire opportunity with standard business hours.

Qualifications

• 5-7+ years of Executive Assistant experience supporting senior executives.
• Experience in private equity, investment banking, financial sectors, consulting, legal, or professional services environments strongly preferred.
• Proven experience managing multiple high-demand executives simultaneously.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Demonstrated ability to exercise discretion and maintain confidentiality.

Responsibilities

• Manage multiple complex and frequently changing executive calendars.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Anticipate executive needs and proactively address scheduling and operational challenges.
• Prepare executives for meetings by organizing materials and relevant information.
• Coordinate internal and external meetings, conference rooms, catering, and logistics; serve as a liaison between executives, internal teams, clients, and external stakeholders.
• Maintain awareness of executive priorities, deadlines, and commitments.
• Process and submit expense reports accurately and timely.
• Collaborate with other Executive Assistants to ensure consistency and coverage across the team.
• Provide support on special projects and additional administrative initiatives as needed.

Skills

Calendar management

Travel coordination

Discretion and confidentiality

Communication skills

Organizational skills

Service-oriented

Professional demeanor

Tools

Microsoft Office Suite

Concur

DocuSign

Adobe

Salesforce

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a professional services firm located in Austin, TX, is seeking an Executive Assistant to provide high-level administrative support to multiple senior executives. This individual will serve as a strategic partner to leadership by managing complex calendars, coordinating travel, facilitating meeting preparation, and handling confidential business matters. The ideal candidate will proactively anticipate executive needs while ensuring seamless day-to-day operations across multiple stakeholders. This is a polished, high-performance work environment that values professionalism, discretion, collaboration, and exceptional service. This position is fully onsite Monday through Friday during the hours of 8:30-5:30 and is a direct hire opportunity.

Job Responsibilities:

• Manage multiple complex and frequently changing executive calendars
• Coordinate domestic and international travel arrangements and detailed itineraries
• Anticipate executive needs and proactively address scheduling and operational challenges
• Prepare executives for meetings by organizing materials and relevant information
• Coordinate internal and external meetings, conference rooms, catering, and logistics * Serve as a liaison between executives, internal teams, clients, and external stakeholders
• Maintain awareness of executive priorities, deadlines, and commitments
• Process and submit expense reports accurately and timely
• Collaborate with other Executive Assistants to ensure consistency and coverage across the team
• Provide support on special projects and additional administrative initiatives as needed

Qualifications:

• 5-7+ years of Executive Assistant experience supporting senior executives
• Prior experience within private equity, investment banking, financial sectors, consulting, legal, or professional services environments strongly preferred
• Proven experience managing multiple high-demand executives simultaneously
• Exceptional organizational skills and attention to detail
• Strong verbal and written communication skills
• Demonstrated ability to exercise discretion and maintain confidentiality
• Advanced Microsoft Office Suite proficiency
• Experience with tools such as Concur, DocuSign, Adobe, Salesforce, or similar business applications preferred
• Highly proactive, solutions-oriented, and adaptable in fast-paced environments
• Professional, polished demeanor with a strong service-focused mindset

General Comments:

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)