Senior Administrative Assistant

The Bronx; New York (NY); On-site; USD 54,000 - 59,000; Full time

Benefits offered by this job

Competitive hourly pay

Temp-to-Hire path

Onsite in Long Island City, NY

Direct exposure to ownership

Job summary

The Bronx is seeking a Project Coordinator / Senior Administrative Assistant for an established private company delivering specialized products and services to commercial clients. This 100% onsite role in Long Island City, NY offers exposure to ownership and a key position in keeping client projects and daily operations moving smoothly.

You will independently manage multiple projects, coordinate with clients and vendors, and assist with quotes, orders, and invoicing readiness.

Qualifications

• Experience owning projects, accounts, or workflows from initiation to completion.
• Strong organizational and prioritization skills handling competing deadlines.
• Excellent communication with clients, vendors, internal teams, and leadership.

Responsibilities

• Coordinate multiple active projects from start to finish, tracking details and deadlines.
• Communicate with clients, vendors, suppliers, and internal teams to keep projects moving.
• Support quoting, proposals, approvals, and project documentation; follow up on missing information.
• Handle scheduling, service appointments, deliveries, sourcing, purchasing, and logistics as needed.

Skills

Project coordination

Operations management

Office management

Executive administrative

Vendor management

Client coordination

Job description

Position Overview

Scion Staffing has been engaged to conduct a search for a Project Coordinator / Senior Administrative Assistant for an established, privately held company providing specialized products and services to commercial clients. This is a Temp-to-Hire, 100% onsite opportunity in Long Island City, NY , offering the opportunity to work directly with company ownership and play an integral role in keeping client projects and day-to-day operations moving forward.

PERKS

Competitive hourly compensation of approximately $26-$28.50 per hour , depending on experience. Temp-to-Hire opportunity with the intention of becoming a long-term position for the right candidate. High-visibility role working directly with company ownership and contributing meaningfully to daily operations. Opportunity to take ownership of projects, improve processes, and make a measurable impact on workflow efficiency. Collaborative, hands-on environment with exposure to clients, vendors, suppliers, and multiple areas of the business.

RESPONSIBILITIES

Independently coordinate multiple active projects from initiation through completion, maintaining project details, deadlines, documentation, outstanding action items, and follow-up. Communicate professionally with clients, vendors, suppliers, and internal teams to gather information, resolve routine issues, coordinate services, and keep projects progressing. Support quoting and proposal processes, track approvals, maintain work orders and project documentation, and proactively follow up on outstanding information or decisions. Coordinate scheduling, service appointments, pickups, deliveries, materials sourcing, purchasing, and other operational logistics based on project needs. Maintain organized records related to vendors, purchasing, materials, project costs, and invoicing readiness while assisting with vendor invoices and other administrative financial processes. Anticipate upcoming needs, identify potential delays or issues, independently prioritize competing responsibilities, and recommend opportunities to improve administrative processes and workflow efficiency.

QUALIFICATIONS

Demonstrated experience independently owning projects, accounts, operational workflows, or administrative processes through completion rather than solely providing task-based clerical support. Strong project coordination, operations, office management, executive administrative, account/client coordination, vendor management, or related professional experience. Excellent organizational and prioritization skills with the ability to manage multiple deadlines, interruptions, and changing priorities without losing track of outstanding responsibilities. Strong professional communication skills and experience coordinating with clients, vendors, suppliers, leadership, and cross-functional internal teams. Proactive, accountable, detail-oriented, and resourceful approach with strong judgment and the ability to determine when to independently resolve an issue and when escalation is appropriate.

COMPENSATION AND BENEFITS

This exciting Temp-to-Hire opportunity offers an hourly pay rate of approximately $26-$28.50 per hour , depending on experience, qualifications, and final client approval. This position is 100% onsite in Long Island City, NY and is intended to provide a long-term career opportunity for the successful candidate. Additional benefit information and details regarding conversion to permanent employment will be discussed during the hiring process.

EQUAL OPPORTUNITY STATEMENT

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.