Office & Operations Coordinator

Scion Staffing; New York (NY); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Performance-based bonus

Annual incentive opportunities

Hybrid work arrangement

Housing in Jersey City

Exposure to leadership

Job summary

Scion Staffing is conducting a search for an Office & Operations Coordinator to support a growing international fintech startup expanding in the U.S. Based in New York City with a hybrid arrangement, transitioning to onsite in Manhattan by October.

The role handles day-to-day operations, HR coordination, onboarding, vendor management, and executive support, while aligning processes across the U.S. and with international teams.

Qualifications

• Fluent in Mandarin and English with strong written and verbal skills.
• Experience supporting office administration, operations and HR/people coordination.
• Familiarity with HR tools or HRIS/ATS is a plus.
• Highly organized, detail-oriented and able to handle multiple priorities.
• US work authorization without sponsorship required.

Responsibilities

• Coordinate day-to-day U.S. office and regional operations, meetings, trackers and reports.
• Oversee office administration, supplies, vendors and general logistics.
• Support recruiting and people operations, including onboarding and HR records.
• Coordinate executive travel, meetings, engagements and events.
• Act as a liaison between U.S. operations, international teams, vendors and partners.
• Help establish efficient administrative processes as the office grows.

Skills

Mandarin/English bilingual

Office & operations coordination

HR coordination

Recruiting coordination

Highly organized

Tools

HRIS/ATS

Job description

Scion Staffing has been engaged to conduct a search for an Office & Operations Coordinator for a growing international fintech startup expanding its U.S. presence. This is a full-time, direct-hire opportunity based in New York City with a flexible/hybrid work arrangement initially, transitioning to primarily onsite work in Manhattan beginning in October.

POSITION OVERVIEW:

The Office & Operations Coordinator will play an important role in supporting the day-to-day operations and administration of a growing U.S. team. This position will coordinate office operations, administrative functions, and people-related processes while serving as a key point of contact for international colleagues, vendors, employees, and external partners. As the organization continues to expand, this individual will also help strengthen internal processes and create efficient, consistent operational practices across the U.S. office.

PERKS:

• Competitive compensation package with performance-based bonus and annual incentive opportunities.
• Join a growing international fintech startup during an exciting period of U.S. expansion.
• Flexible/hybrid work arrangement initially, transitioning to primarily onsite work at the Manhattan office beginning in October.
• Company housing in Jersey City may be available as an additional benefit, with final availability and terms determined by the employer.
• Opportunity to work closely with U.S. and international leadership while gaining broad exposure across operations, administration, people coordination, and executive support.

RESPONSIBILITIES:

• Coordinate day-to-day U.S. office and regional operations, including meetings, action items, operational trackers, records, reports, and cross-functional communication.
• Oversee office administration, including workplace services, supplies, equipment, local vendors, administrative expenses, documentation, and general office logistics.
• Support recruiting and people operations, including resume screening, interview scheduling, offer coordination, onboarding/offboarding, employee records, HR trackers, and employee communications.
• Coordinate executive travel, business meetings, external engagements, visitor arrangements, company events, and related administrative logistics.
• Serve as a key point of contact between U.S. operations, international teams, employees, local service providers, vendors, and external partners.
• Help establish consistent administrative processes and identify opportunities to streamline and improve U.S. office operations as the organization grows.

QUALIFICATIONS:

• Professional fluency in Mandarin Chinese and English, with strong written and verbal communication skills and the ability to independently work with English-language documents and U.S.-based stakeholders.
• Experience supporting office administration, operations, and HR/people coordination, including familiarity with recruiting coordination, employee records, office operations, and administrative processes.
• Familiarity with HR tools and systems, HRIS/ATS platforms, employee databases, or other administrative and operational software is a plus, but not required.
• Highly organized, detail-oriented, and proactive, with strong execution, follow-through, and the ability to independently manage multiple priorities.
• Must currently be authorized to work in the United States without current or future employer sponsorship, with a high level of professionalism, reliability, discretion, and confidentiality.

COMPENSATION AND BENEFITS:

This position offers an anticipated base salary of $52,000–$72,000 annually, along with a performance-based bonus and annual incentive. Company housing in Jersey City may be available to the selected candidate as an additional benefit, with final availability and terms determined by the employer. Relocation assistance may also be considered for an exceptional candidate.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.