Administrative Assistant

The Bronx; New York (NY); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Temp-to-hire

Training provided

Entry-level friendly

Hands-on experience with QuickBooks

Job summary

Scion Staffing, Inc. in Long Island City, NY seeks an Administrative Assistant to provide day-to-day administrative and operational support, reporting to the current administrative lead.

The role is onsite, Mon-Fri 8:00 AM–4:30 PM, with some scheduling flexibility, and offers hands-on experience across office functions. Ideal candidates are organized, dependable, and eager to learn, with strong communication skills and discretion handling confidential information.

Qualifications

• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication; client and vendor interactions.
• Discretion with confidential information and professional conduct.

Responsibilities

• Provide daily administrative and operational support.
• Prepare client quotes, work orders, and related docs.
• Communicate with clients and vendors by phone and email.
• Support pricing and sourcing of materials with vendors.
• Assist with Certificates of Insurance and maintain records.
• Use Outlook and QuickBooks to support quotes and workflows.

Skills

Organization

Multitasking

Communication

Discretion

Independence

Outlook

QuickBooks

Tools

Outlook

QuickBooks

Job description

Position Overview

Administrative Assistant will provide day-to-day administrative and operational support while working closely with the organization’s current administrative lead and broader team. This is an excellent opportunity for an organized, dependable professional who is eager to learn and grow their administrative skill set. The ideal candidate is a strong communicator who can manage multiple priorities, work independently, and handle confidential information with discretion. This is a temp-to-hire, 100% onsite position in Long Island City, NY, working Monday through Friday from 8:00 AM–4:30 PM, with some scheduling flexibility.

Perks

• $22–$25/hour , depending on experience
• Temp-to-hire opportunity with the potential to grow into a long-term position
• Entry-level friendly opportunity with training provided
• Gain hands-on experience across administrative, client service, vendor, and operational functions
• Supportive environment offering the opportunity to build skills in QuickBooks, quoting, work orders, and business operations

Responsibilities

• Provide daily administrative and operational support, including managing phones, email, paperwork, filing, and general office needs
• Assist with preparing client quotes, pickup and delivery work orders, and related documentation
• Communicate professionally with clients and vendors by phone and email, responding to inquiries and coordinating information
• Support vendor pricing and sourcing of materials, including fabric and hardware
• Assist with Certificates of Insurance and maintain accurate, organized records and confidential information
• Utilize Outlook and QuickBooks to support quotes, work orders, correspondence, and other administrative processes

Qualifications

• Strong organizational, multitasking, and time‑management skills with the ability to shift priorities as needed
• Excellent written and verbal communication skills and comfort interacting with clients and vendors
• High level of discretion and professionalism when handling confidential information
• Dependable, self‑motivated, eager to learn, and comfortable working both independently and collaboratively
• Familiarity with Outlook required; prior administrative or QuickBooks experience is a plus, but not required

Compensation and Benefits

• This position offers an hourly pay rate of $22–$25/hour , depending on experience.
• This is a temp-to-hire opportunity with the potential for long-term employment upon successful conversion.
• Additional benefits and eligibility may vary based on employment status and will be discussed during the hiring process.

EEO and Diversity

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.