Project Coordinator

Titan Group USA; New York (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Performance bonuses

Job summary

Titan Group USA in Long Island City, NY is seeking a dedicated Project coordinator/Administrative Assistant to join our small office team. You will organize digital files, manage calendars, prepare documents, and coordinate with vendors and clients to keep projects on track.

This full-time role requires strong organizational skills, comfort with spreadsheets and email, and the ability to multitask with minimal supervision.

Qualifications

• Experience: Required
• Languages: English – Advanced
• Employment: Full-time
• Schedule: Mon-Fri 8-5PM
• Salary: $25 – $30 hourly
• Benefits: Performance bonuses
• Starting time: Immediate start!

Responsibilities

• Organize and maintain digital files, records, and documentation.
• Prepare, format, and proofread documents, reports, and correspondence.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle data entry and keep internal systems and trackers up to date.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Attention to detail

Independent work

Tech-savvy / AI tools

Tools

Spreadsheets

Email client

Office software

Job description

Help Wanted: Project coordinator/Administrative Assistant in Long Island City, NY!. . We are seeking a dedicated and organized project administrator/ Administrative Assistant to join our small office team. Previous experience in an administrative role is a must. . We look forward to hearing from you!

What You'll Do

Administrative Support

• Organize and maintain digital files, records, and documentation.
• Prepare, format, and proofread documents, reports, and correspondence.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle data entry and keep internal systems and trackers up to date.

Communication & Coordination

• Serve as a point of contact for internal and external inquiries.
• Draft and send professional emails and follow-ups.
• Coordinate between team members, vendors, and clients as needed.
• Relay messages and ensure timely follow-through on requests.

Billing & Documentation Support

• Assist with organizing invoices, receipts, and job documentation.
• Ensure paperwork is complete, accurate, and properly filed.
• Support recordkeeping for billing and operations.

Office & Operations Support

• Track and order office or job-related supplies as needed.
• Maintain organized records and filing systems.
• Provide general support to the operations and management team.

What We're Looking For

• Strong organizational skills and attention to detail.
• Ability to multitask and manage competing priorities.
• Clear and professional written and verbal communication.
• Proficiency with spreadsheets, email, and office software.
• Tech-savvy with an interest in using tools (including AI) to improve efficiency.
• Dependable, proactive, and able to work with minimal supervision.

Experience: Required
Languages: English – Advanced
Employment: Full-time
Schedule: Mon-Fri 8-5PM
Salary: $25 – $30 hourly
Benefits: Performance bonuses
Starting time: Immediate start!

About Titan Group USA:

Titan Group USA is a dynamic and innovative company dedicated to providing top-tier solutions across plumbing, electrical, HVAC, and restoration.