Senior Administrative Assistant

City of Montgomery, AL; Montgomery (AL); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

City of Montgomery, AL is seeking an experienced Senior Administrative Assistant to provide high-level administrative support to large departments and managers. The role includes managing payroll processes, budgets, purchasing, and complex record-keeping to ensure accurate financial documentation.

The position requires a high school diploma or GED and at least two years of administrative experience across payroll, budgeting, and clerical duties.

Qualifications

• Two years of responsible administrative experience demonstrating knowledge of payroll and financial duties.
• Experience managing department documentation, purchasing goods and services, and supporting supervisors or managers.
• Technical certification in Office Administration may substitute for one year of experience.
• Two years’ experience as an Administrative Assistant will qualify for this position.
• Qualifying education, training and experience provide the requisite knowledge, skills and abilities.

Responsabilités

• Manage complex payroll systems.
• Prepare, monitor, and control departmental budgets.
• Purchase supplies and equipment.
• Coordinate personnel actions.
• Prepare departmental reports and official documentation.
• Maintain accurate record-keeping and filing systems.
• Perform accounts payable and departmental billing and payment processing.

Connaissances

Payroll management

Budgeting

Accounts payable

Record keeping

Purchasing

Administrative support

Formation

High School Diploma or GED

Description du poste

This position is an advanced-level administrative position that performs a full range of general and specialized clerical and administrative procedures. It is distinguished from lower-level clerical positions by its direct support of large departments, upper-level managers, or cabinet members across various complex administrative functions. The position requires a thorough understanding of office administration principles and the ability to exercise sound judgment and make effective decisions independently. The work responsibilities include, but are not limited to, managing complex payroll systems, preparing, monitoring, and controlling departmental budgets, purchasing supplies and equipment, coordinating personnel actions, and performing general administrative duties, such as the preparation of departmental reports and official documentation. The position also involves maintaining accurate record-keeping and filing systems, and performing financial and basic bookkeeping functions, including accounts payable, departmental billing, and payment processing. The work performed in this position is non-routine, often cyclical, and conducted under general instructions from a supervisor. The Senior Administrative Assistants typically support supervisors, managers, or directors overseeing larger divisions or smaller departments.

A high school diploma or G.E.D. and two (2) years of responsible administrative experience which demonstrates comprehensive knowledge of multiple administrative functions, such as payroll and financial duties, managing department documentation, purchasing goods and services, and/or providing administrative support to supervisors or managers.

A technical certification in Office Administration or closely related area may substitute for one (1) year of experience. Advanced training in office administrative or closely related area is preferred at this level.

NOTE: Two (2) years’ experience as an Administrative Assistant will qualify for this position.

NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.