Administrative Assistant II

Alcorn State University; Natchez (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Alcorn State University seeks an Administrative Assistant to support the Director and department leadership. You will manage reception, scheduling, and travel, while coordinating projects and gathering information for reports.

You will also act as a communication hub, maintain office supplies, assist with employment processes, and help ensure financial record accuracy and confidentiality. Strong organizational and written communication skills are essential.

Qualifications

• Three years of clerical/secretarial experience with progressively responsible duties.
• Minimum education of high school diploma or GED; higher degrees may substitute.
• Knowledge of database applications, web content management, and admin systems.

Responsibilities

• Serves as administrative assistant to the Director or other supervisor
• Provides or oversees reception services, scheduling appointments, meetings, and travel
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of the department
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures, and maintaining internal records of expenditures
• Other related duties, as assigned

Skills

Reception skills

Keyboarding

Communication skills

Organizing skills

Records maintenance

Financial recordkeeping

Problem solving

Office equipment operation

Education

High school diploma or GED

Substitution for higher education possible

Job description

• Serves as administrative assistant to the Director or other supervisor
• Provides or oversees reception services, scheduling appointments, meetings, and travel
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of the department
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures, and maintaining internal records of expenditures
• Other related duties, as assigned

• Minimum Education High school diploma or GED
  Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis
• Minimum Experience Three (3) year of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I
• Licenses/Certifications N/A

• Knowledge of database applications, web content management, and administrative business systems
• Records maintenance skills
• Organizing and coordinating skills
• Keyboarding and Reception skills
• Ability to communicate effectively, both orally and in writing
• Ability to operate and troubleshoot electronic office equipment, computers, and peripherals
• Ability to maintain departmental financial records and accounts and prepare financial reports as required
• Ability to maintain confidentiality of records and information