Administrative Assistant I

Alcorn State University; Lorman (MS); On-site; USD 38,000 - 46,000; Full time

Job summary

Alcorn State University is seeking an Administrative Assistant I to support the Chief of Staff and the department's operations. The role includes reception duties, scheduling, supervising other administrative staff, and handling complex technical assignments.

You will act as the communication hub and coordinate departmental events. The candidate will maintain departmental records, oversee websites and databases, and assist with onboarding and employment processes.

Qualifications

• Bachelor’s degree required in office administration or related field.
• Minimum four years clerical/secretarial/office admin experience, including three years at Administrative Assistant II level.
• Knowledge of personnel principles and office management.
• Experience with database applications and web content management.
• Strong customer focus and teamwork.
• Excellent time management and problem solving.

Responsibilities

• Provide reception and scheduling support to Chief of Staff.
• Oversee complex technical assignments or program responsibility.
• Act as department communication hub; relay and organize information.
• Manage department websites, databases, and conference room scheduling.
• Coordinate department events.
• Reconcile accounts and prepare sub-account financial reports.
• Assist with onboarding and employment processes for applicants.
• Train and supervise part-time and student workers.
• Other related duties as assigned.

Skills

Office management

Customer focus

Time management

Problem solving

Teamwork

Interpersonal skills

Communication

Education

Bachelor’s degree

Tools

Database applications

Web content management

Administrative systems

Job description

Job Title

Administrative Assistant I

Essential Job Functions

• Serves as administrative assistant the Chief of Staff providingor overseeing reception services, scheduling appointments, andsupervising other administrative support personnel
• Performs complex technical assignments or programresponsibility
• Serves as the communication hub of the department bycommunicating information from the supervisor to others, collectingand organizing information requested by the supervisor from others,making information available to others, and providing more complexinformation on processes specific to the department to appropriateparties
• Supports administrative business functions by maintaining thedepartmental website and databases, scheduling the use ofconference rooms, and maintaining security of equipment, files andrecords.
• Organizes, coordinates, plans, and conducts departmentalevents
• Manages multiple departmental accounts with by reconcilingaccounts monthly, maintaining running balances of sub-accounts, andpreparing financial reports which are relies on by the supervisorto make financial decisions
• Assists with employment processes by monitoring and maintainingcredential files of applicants, preparing master files for searchcommittees, preparing correspondence to applicants, enteringrequired information into the applicant database, preparingrequired documents and assisting new employees with processesassociated with onboarding
• Trains, assigns work, and reviews the work of full andpart-time employees and student workers
• Other related duties, as assigned

Qualifications

Minimum Education

Bachelor’s degree in office administration or related field

Minimum Experience

Four (4) year of increasingly responsible clerical, secretarial andoffice administrative support experience, including three (3) yearsof experience at a level comparable to an Administrative AssistantII

Licenses/Certifications

N/A

Knowledge Skills and Abilities

Knowledgeable of personnel principles and office managementpractices

Knowledgeable of database applications, web content management, andadministrative business systems

Grounding in results achievement and strong customer focus

Strong sense of teamwork and demonstrated interpersonal andcommunication skills with individuals at all levels

Ability to work effectively without direct or ongoingsupervision

Ability to maintain departmental financial records and accounts andprepare financial reports as required

Excellent time management skills

Sound problem solving skills