Administrative Assistant General Administrative

Colonial Group; Loris (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

Colonial Group is seeking an Administrative Clerk to support one or more departments. The role involves coordinating meetings, preparing routine documents, handling calls, and maintaining filing systems. Must have strong communication skills and proficiency in MS Office.

The position requires a high school diploma or GED and at least three years of administrative experience, or an equivalent education/experience mix. Excellent organizational abilities are essential for meeting deadlines.

Qualifications

• Three (3) years of administrative experience or equivalent combination of education and experience.
• Knowledge of modern office practices and procedures.
• Ability to transcribe correspondence from handwritten notes or electronic media.
• Good verbal and written communication skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Arranges meetings and conferences; schedules appointments; arranges travel reservations.
• Prepares routine correspondence, memoranda, reports, forms, tables, catalogues, pamphlets, etc. from rough drafts or verbal instructions.
• Answers telephone and provides information or routes calls as needed.
• Organizes workload to meet deadlines and priorities; works independently on routine department tasks.
• Prepares and maintains paper and electronic filing systems.
• Receives and distributes incoming mail; assembles correspondence for mailing; handles electronic transmissions.
• Collects and formats data and produces periodic reports for the department.

Skills

Office administration

Transcription

MS Office

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

PURPOSE Under general supervision performs a variety of administrative and clerical duties in support of one or more departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Arranges meetings and conferences; schedules appointments; arranges schedules and makes travel reservations.
• Prepares routine correspondence, memoranda, reports, forms, tables, catalogues, pamphlets, etc. from rough drafts, hand written notes or general verbal instructions. Makes changes to ensure completeness and accuracy.
• Answers telephone and gives information to callers or routes call to appropriate person, places outgoing calls when requested.
• Organizes workload to comply with deadlines and priorities; works independently to complete routine department or group functions.
• Prepares and maintains paper and electronic filing systems to support the needs of the department or location.
• Receives and distributes incoming mail; assembles correspondence for mailing; receives and transmits materials using appropriate electronic methods.
• Collects and formats data and produces periodic reports to support the needs of the department or location.

MINIMUM REQUIREMENTS

• High school diploma or General Educational Degree (GED) and three (3) years of administrative experience; or equivalent combination of education and experience.

COMPETENCIES

• Knowledge of modern office practices and procedures
• Ability to transcribe correspondence from handwritten notes or electronic media
• Ability to compose effective and efficient reports and correspondence
• Good verbal and written communication skills
• Proficiency in Microsoft Office Suite