Senior Administrative Assistant

Lockheed Martin; Herndon (VA); On-site; USD 57,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) match

Paid time off

Holidays

Parental Leave

EAP

Flexible Spending Accounts

Life Insurance

Disability

Job summary

Lockheed Martin Space in Herndon, VA seeks an experienced Administrative Assistant III to support the SOA Programs team. You will manage calendars, arrange travel, greet visitors, and handle routine communications for senior staff.

The role requires strong MS Office skills, travel coordination, and the ability to multi-task in a fast-paced environment. DoD Top Secret/SCI clearance is required to support confidential projects and sensitive information.

Qualifications

• Experience communicating across multiple media with management and clients.
• Strong computer skills, especially Outlook, Word, Excel, PowerPoint.
• Experience coordinating complex travel and reconciling expenses.

Responsibilities

• Manage calendars, schedule meetings, and arrange travel.
• Greet visitors and direct to the appropriate contacts.
• Coordinate events and cultivate team community.
• Create spreadsheets and presentations using MS Office.
• Maintain records and generate status reports for decisions.

Skills

Communication

MS Office

Travel coordination

Expense reconciliation

Project management

Top Secret/SCI clearance

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Space is a critical domain, connecting our technologies, our security, and our humanity. While others view space as a destination, we see it as a realm of possibilities, where we can do more — we can innovate, invest, inspire, and integrate our capabilities to transform the future. At Lockheed Martin Space, we aim to harness the full potential of space to cultivate innovation, reduce costs, and push the boundaries of what technology can achieve. We’re creating future-ready solutions, focusing on resiliency and urgency through our 21st Century Security® vision. We’re erasing boundaries and forming partnerships across industries and around the world. We’re advancing spacecraft and the workforce to fuel the next generation. And we’re reimagining how space can connect us, ensuring security and prosperity.

Join us in shaping a new era in space and find a career that's built for you!

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Are you a highly organized and detail-oriented individual looking for a challenging and rewarding role? Do you thrive in fast-paced environments where no two days are the same? We're seeking an experienced Administrative Assistant III to join our Space Operations and Analytics (SOA) Programs team in Herndon, VA. As a key member of our team, you'll have the opportunity to make a real impact by providing top-notch administrative support to our leaders and teams.

Your day will be filled with a variety of exciting tasks, including:

• Managing calendars, coordinating meetings, and arranging travel arrangements to ensure seamless operations
• Serving as the face of our team, greeting visitors, and connecting them with the right people
• Coordinating events, meetings, and celebrations that bring our team together and foster a sense of community
• Utilizing your technical skills to create spreadsheets, presentation charts, and correspondence using the full Microsoft Office Suite
• Maintaining accurate and up-to-date records, tracking requirements, and generating status reports to inform our decision-making

We're looking for a candidate who is a master multi-tasker, able to prioritize effectively and adapt to changing circumstances with ease. You should be a proactive problem-solver with excellent communication and interpersonal skills, able to build strong relationships with internal and external stakeholders. If you're a self-motivated individual who is always looking for ways to improve processes and streamline workflows, we want to hear from you!

Basic Qualifications

• Experience communicating in all mediums (phone, email, text, etc.) with all levels of internal management and staff, as well as outside clients and customers
• Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint),
• Internet research skills
• Experience coordinating complex travel arrangements and reconciling expense reports
• Project management skills and project coordination experience sufficient to work independently and execute projects with minimal supervision
• Must be a United States citizen and be able to obtain and maintain DoD Top Secret/SCI w/ poly clearance

Desired Skills

• Active Top Secret/SCI w/ poly security clearance
• Minimum of 2 years’ experience working as an administrative assistant
• Work experience with Lockheed Martin
• Degree from an accredited college
• Ability to handle confidential and sensitive information with discretion
• Ability to multi-task and complete assignments accurately and on time.
• Self-Motivated and willing to help
• Ability to work with wide range of diverse military and civilian customers
• Ability to learn new systems
• Project management skills and project coordination experience sufficient to work independently and execute projects with minimal supervision
• Must be a United States citizen and be able to obtain and maintain DoD Top Secret/SCI w/ poly clearance

Pay Information

Full-Time Salary Range: $56600.00 - $105000.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

• Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.
• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.

Standard Job Description

Space is a critical domain, connecting our technologies, our security, and our humanity. While others view space as a destination, we see it as a realm of possibilities, where we can do more — we can innovate, invest, inspire, and integrate our capabilities to transform the future. At Lockheed Martin Space, we aim to harness the full potential of space to cultivate innovation, reduce costs, and push the boundaries of what technology can achieve. We’re creating future-ready solutions, focusing on resiliency and urgency through our 21st Century Security® vision. We’re erasing boundaries and forming partnerships across industries and around the world. We’re advancing spacecraft and the workforce to fuel the next generation. And we’re reimagining how space can connect us, ensuring security and prosperity.

Space is a critical domain, connecting our technologies, our security, and our humanity. While others view space as a destination, we see it as a realm of possibilities, where we can do more — we can innovate, invest, inspire, and integrate our capabilities to transform the future. At Lockheed Martin Space, we aim to harness the full potential of space to cultivate innovation, reduce costs, and push the boundaries of what technology can achieve. We’re creating future-ready solutions, focusing on resiliency and urgency through our 21st Century Security® vision. We’re erasing boundaries and forming partnerships across industries and around the world. We’re advancing spacecraft and the workforce to fuel the next generation. And we’re reimagining how space can connect us, ensuring security and prosperity.