Administrative Assistant Sr - N3

Lockheed Martin; Bridgeport (CT); On-site; USD 57,000 - 105,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Flexible work arrangements

401(k) match

Job summary

Lockheed Martin Rotary and Mission Systems is seeking a detail-oriented administrative professional to support three Directors with calendars, travel, and confidential data. You will screen calls, coordinate meetings, and manage complex schedules.

Key requirements include Microsoft Office proficiency, calendar management, expense reporting, and preparation of briefing materials. Experience with ERP or travel tools (SAP, CONCUR) is a plus in our fast-paced, mission-driven environment.

Qualifications

• Experience with managing calendars & schedules.
• Experience handling high volume scheduling travel and reconciling expense reports.
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Report to Directors and support senior staff.
• Prioritize workload, schedules, travel and confidentiality.
• Manage high volume travel plans and generate expense reports.
• Coordinate with multiple staff for meetings and events across sites.
• Provide backup support to other administrative assistants.

Skills

calendar management

document preparation

communication

Education

Bachelor's degree

Tools

SAP

Microsoft Access

SQL Server

Tableau

Box

Slack

SharePoint

Job description

WHAT WE ARE DOING

At Lockheed Martin Rotary and Mission Systems, we're on a mission to drive innovation and uphold the highest standards of business ethics. We believe that by pushing the boundaries of visionary thinking, we can achieve exceptional results. As a Lockheed Martin employee, you'll have the opportunity to make a meaningful impact while working in an environment that values integrity and excellence.

Standard Job Description

At Lockheed Martin Rotary and Mission Systems, we're on a mission to drive innovation and uphold the highest standards of business ethics. We believe that by pushing the boundaries of visionary thinking, we can achieve exceptional results. As a Lockheed Martin employee, you'll have the opportunity to make a meaningful impact while working in an environment that values integrity and excellence.

THE WORK

• Reports to Sikorsky Operations (Avionics, Aerostructures, & Material Logistics) and will support 3 Directors, several Senior Managers, and staff members.
• Responsible for prioritizing workload, schedules, travel and maintaining confidentiality of proprietary data.
• Must have ability to manage and screen large number of telephone calls and meeting requests for 3 Directors; referring calls and managing calendar as appropriate.
• Individual will be expected to deal courteously and visitors, callers, customers and company personnel.
• Will handle high volume of travel plans and generate/process large number of domestic and international expense reports for multiple leaders.
• Assist and coordinate with managing multiple conference rooms to accommodate high level meetings across Customer Programs.
• Will also assist with on-site visit requests, escorting, facilitating events, and ordering office supplies.
• Individual will also fill-in for other administrative assistants as needed.
• Standard administrative duties (coordinate dynamic daily schedule, maintain calendar, prepare documents, file, status projects, ordering offices supplies, audio/video request, hospitality and visit requests, visitor management system input, daily business reporting, department training status, etc.).
• Assist in preparation of briefing materials, including Power Point presentations.
• Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member.
• Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Who You Are

The ideal candidate for this role will be a highly skilled and detail-oriented professional with experience in data management and analysis, particularly in an inventory management or logistics context. You will possess:

• A strong foundation in IT, with experience working with tools such as SAP, Microsoft Access, SQL Server, Tableau, Box, Slack, Share Point, and Business Intelligence tools
• Experience working with Lean tools and methodologies, with the ability to update and develop process flow documentation and eliminate non-value-added activities
• Familiarity with applicable laws, regulations, and governmental procedures relative to purchasing and financial reporting activities

WHY JOIN US

When you join our team, you'll be part of a dynamic and supportive work environment that values collaboration, growth, and innovation. We offer opportunities for training and development to help you build your career. Our mission-driven organization is dedicated to making a positive impact in the world, and we're looking for talented and passionate individuals to help us achieve our goals.

Basic Qualifications

• Proficiency in Microsoft Outlook, Word, Power Point, and Excel.
• Experience in managing calendars & schedules.
• Experience in handling a high volume of scheduling travel and reconciling expense reports.

Desired Skills

• Proficiency with Lockheed-Martin systems such as CONCUR, PCARD, Meeting card for Lockheed Martin Travel.
• Proven ability to proactively plan and prioritize administrative requirements and will strive to anticipate needs in order to best manage the office.
• Ability to schedule and reconcile international travel plans.
• Excellent written and verbal communication skills and a team player attitude is a must.

Pay Information

Full-Time Salary Range: $56600.00 - $105000.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.