Administrative Support Spec - N3

Lockheed Martin; Mount Laurel Township (NJ); On-site; USD 57,000 - 105,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Flexible work arrangements (e.g., 4x10

401(k) match

Paid time off

Holidays

Parental Leave

EAP

Flexible Spending Accounts

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Lockheed Martin is seeking a proactive Administrative Assistant Specialist to support Foreign Military Sales (FMS) international program teams. You will manage the DoD international travel process, CAC Card requirements, calendar management and expense reporting while delivering reliable administrative support on-site.

The role requires strong multitasking, collaboration and a professional, people-oriented approach.

Qualifications

• Must be detail oriented and proficient in Microsoft Office suite.
• Experience coordinating logistics for high-impact meetings and on-site support.
• Ability to obtain a DoD Common Access Card (CAC) and maintain a Secret clearance.

Responsibilities

• Meeting coordination and on-site support for meetings with LM and customers.
• Create, edit, and maintain documents using Word, PowerPoint, Excel, and Outlook.
• Serve as primary liaison for internal and external customers with clear communication.
• Provide calendar management, expense reporting, and other administrative duties.
• Work with the International Travel Tool to setup trips and monitor DoD travel requirements.
• Manage CAC Cards for travelers requiring access to international travel.
• Identify process improvements for logistics and meeting workflows.

Skills

Detail-oriented

Microsoft Office proficiency

Logistics coordination

Tools

Microsoft Office Suite

Job description

Standard Job Description

Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.

Standard Job Description

Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.

What We're Doing

At Lockheed Martin Rotary and Mission Systems, we are inspired by innovation and integrity. We believe that by applying the highest standards of business ethics and creative thinking, everything is within our reach – and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training and education. Come and experience your future!

THE WORK

We are seeking a proactive, detail‑oriented Administrative Assistant Specialist to support Foreign Military Sales (FMS) international program teams. The person selected for the role will: Managing DoD international travel process, requirements and guidelines for FMS (Foreign Military Sales) international travel; CAC Card management for travelers that require a CAC Card to travel; Provide calendar management, expense reporting, and other assistance duties as needed. This role requires strong multitasking skills, a collaborative mindset, and a genuine “people person” approach.

Key Responsibilities

• Meeting Coordination: Plan, schedule, and execute logistics customer meetings. Keeping track of Lockheed Martin and customer attendees, ordering catering, preparing tent cards, sign-in sheets, arranging AV support, submitting LM Visits, and on‑site support.
• Document Management: Create, edit, and maintain presentations, reports, and correspondence using Microsoft Word, PowerPoint, Excel, and Outlook.
• Stakeholder Liaison: Serve as primary point of contact for internal and external customers, ensuring clear communication and timely follow‑up.
• Administrative Support: Provide calendar management, expense reporting, and other assistance duties as needed.
• Working with the “International Travel Tool”, setting up trips, monitoring travelers to complete mandatory DoD training, generating reports and submitting required DoD documents for international travel as per DoD travel guidelines.
• Working with our customer to manage CAC Cards for those who require one for international travel.
• Continuous Improvement: Identify process efficiencies and recommend best practices for meeting logistics and administrative workflows.

Who We Are

Our customers are world-wide and so is our reputation for creating original solutions with the latest technologies. Our products keep our customers safe and bring them home to their families at night.

We provide the resources, inspiration, and focus - if you have the resourcefulness and perseverance to work hard, then we want to create a better tomorrow with you.

Who You Are

You thrive in a collaborative, multidisciplinary engineering environment and are committed to delivering best-in-class products and solutions.

WHY JOIN US

We believe that owning your career and having the freedom to make critical business decisions is key to making a real impact.

With the autonomy to use your skills and expertise in innovative ways, you can take on exciting challenges and help solve some of the world's most pressing problems.

Basic Qualifications

Must be detailed oriented, proficient in Microsoft Office suite, excel at logistics for high‑impact meetings, on‑site support, and possess the ability to obtain a DoD Common Access Card (CAC) and maintain a Secret clearance.

Desired Skills

Experience providing administrative support to international teams; Familiarity with LM programs and customers

Pay Information

Full-Time Salary Range: $56600.00 - $105000.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.