Senior Administrative Assistant

Infiniti Research Ltd.; Elmhurst (IL); On-site; USD 40,000 - 52,000; Full time

Job summary

Infiniti Research Ltd. in Elmhurst, IL is seeking an exceptional Administrative Assistant to support the Senior Vice President with a range of general office tasks.

This full-time role requires 40 hours per week and the legal right to work in the United States. Key duties include invoicing, purchase order processing, credit control, payroll registrations, and benefits administration, plus meticulous mail handling and records management.

Qualifications

• 5+ years of relevant administrative experience required.
• Bachelor's degree or equivalent experience.
• Experience with invoicing, payroll registrations, credit control, and benefits administration is preferred.

Responsibilities

• Invoicing and book-keeping.
• Follow up on client purchase orders.
• Process client purchase orders.
• Credit control via phone and email.
• State payroll tax registrations.
• Employee benefits administration; distribute/file mail.
• Perform daily errands and support tasks.
• Assist supervisor with additional duties.

Skills

5+ years experience

Legal experience a plus

Independent worker

Organized with discretion

Microsoft Office proficiency

Email/group messaging

Xero familiarity

Attention to detail

Numeracy & communication

Education

Bachelor's degree or equivalent

Tools

Xero

Job description

We are looking for an exceptional administrative assistant who will perform a variety of general administrative support duties and report to the Senior Vice President.

Full time: 40 hours per week

Must have the right to work in the United States

RESPONSIBILITIES

• Invoicing and book-keeping
• Following up on client purchase orders
• Processing of client purchase orders
• Credit control (via phone and email)
• State payroll tax registrations
• Employee benefits administrationDistribute/file all incoming mail
• Perform errands that assist daily functions
• Perform other tasks as identified by the Supervisor

SKILLS AND REQUIREMENTS

• 5+ years of relevant experience required
• Some legal experience will be good to have
• Self starter who can work independently
• Dependable and highly organized with discretion, enthusiasm, and a positive attitude
• Technologically literate with strong computer skills including in Microsoft Office, use of Internet, use of e-mail programs and group messaging
• Experience working with Xero software will be good to have
• Good organizational skills and record keeping (attention to detail is critical)
• Outstanding numeracy and communication skills

Qualifications and Experience

Bachelors Degree or equivalent experience