Administrative Assistant

Funkybuddha; North Andrew Gardens (FL); On-site; USD 42,000 - 55,000; Full time

Job summary

Funkybuddha is seeking an organized Administrative Assistant to support executive leadership and help maintain smooth daily operations. The role involves handling administrative duties, office coordination, project support, and special assignments with a proactive, multi-hat approach.

Responsibilities include onboarding coordination, document prep, meeting scheduling, reports, and cross-functional communication.

Qualifications

• 3+ years of administrative, EA, office support, or similar experience.
• Strong proficiency with Microsoft Office and Google Workspace.
• Excellent organizational and multitasking abilities.
• Outstanding written and verbal communication skills.
• Ability to work independently while managing changing priorities.

Responsibilities

• Provide administrative support to executive leadership and keep daily operations running smoothly.
• Coordinate office organization, supplies, and general administrative functions.
• Assist with document preparation, scanning, filing, printing, and record management.
• Support portions of the employee onboarding process and administrative HR tasks.
• Coordinate meetings, schedules, and calendars as needed.
• Assist with special projects, research, and miscellaneous business initiatives.
• Help manage online listings or administrative tasks related to company assets and projects.
• Prepare reports, presentations, and spreadsheets.
• Communicate professionally with internal and external stakeholders.
• Identify opportunities to improve administrative processes and organization.

Skills

Organization & multitasking

Written & verbal communication

Independence & initiative

Administrative coordination

Tools

Microsoft Office

Google Workspace

Job description

Position Summary

We are seeking a highly organized, resourceful, and proactive Administrative Assistant to support executive leadership and help keep daily business operations running smoothly. Reporting directly to ownership, this role serves as a trusted partner who can seamlessly shift between administrative duties, office coordination, project support, and special assignments.

No two days are the same. One day may involve coordinating onboarding paperwork or organizing files, while the next could include researching vendors, assisting with company projects, preparing documents, or helping facilitate unique business initiatives. The ideal candidate enjoys variety, takes initiative, and is comfortable wearing many hats.

Key Responsibilities

• Provide administrative support to executive leadership.
• Coordinate office organization, supplies, and general administrative functions.
• Assist with document preparation, scanning, filing, printing, and record management.
• Support portions of the employee onboarding process and administrative HR tasks.
• Coordinate meetings, schedules, and calendars as needed.
• Assist with special projects, research, and miscellaneous business initiatives.
• Help manage online listings or administrative tasks related to company assets and projects.
• Prepare reports, presentations, and spreadsheets.
• Communicate professionally with internal and external stakeholders.
• Identify opportunities to improve administrative processes and organization.
• Perform other duties as assigned.

Minimum Qualifications

• 3+ years of administrative, executive assistant, office support, or similar experience.
• Strong proficiency with Microsoft Office and Google Workspace.
• Excellent organizational and multitasking abilities.
• Outstanding written and verbal communication skills.
• Ability to work independently while managing changing priorities.

Preferred Qualifications

• Experience supporting executives or ownership.
• Experience with HR administration or onboarding.
• Familiarity with project coordination.
• Experience working in a small business or entrepreneurial environment.

Ideal Candidate

• Exceptionally organized and dependable.
• Naturally curious and eager to solve problems.
• Comfortable handling confidential information.
• Adaptable and able to pivot between projects quickly.
• Positive, self-motivated, and willing to tackle tasks both large and small.