Administrative Assistant

Village Healthcare; Cuyahoga Falls (OH); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

Village Healthcare seeks a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. You will support managers and staff, greet visitors, direct calls, prepare reports, and maintain filing systems to ensure efficient day-to-day operations.

The ideal candidate has strong communication skills, can organize work using MS Excel and office equipment, and may have prior experience as a secretary or executive assistant in the industry.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment like printers, copy machines and fax machines.
• Proficiency in MS Office (Excel and PowerPoint).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Managing invoices.
• Daily staff screening.
• Provide general support to visitors.

Skills

Admin experience

Office management

MS Office

Time management

Written communication

Verbal communication

Organizational skills

Multitasking

Education

High School degree

Tools

Office equipment

Job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include greeting visitors, directing calls, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls

• Organize and schedule appointments

• Plan meetings and take detailed minutes

• Write and distribute email, correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Update and maintain office policies and procedures

• Order office supplies and research new deals and suppliers

• Maintain contact lists

• Managing invoices

• Daily staff screening

• Provide general support to visitors

Skills

• Proven experience as an administrative assistant or office admin assistant

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers, copy machines and fax machines

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Benefits:

• 401(k)

• Dental insurance

• Health insurance

• Life insurance

• Paid time off

• Referral program

• Vision insurance

Work Location: In person