Part-Time Administrative Assistant

ROCS Grad Staffing; Rockville (MD); On-site; USD 22,000 - 30,000; Part time

Job summary

ROCS Grad Staffing is seeking a Part-Time Administrative Assistant to provide essential support across departments in a fully onsite Rockville office. The role focuses on documentation, records, and coordinating administrative tasks to keep operations smooth.

The ideal candidate will have at least a year of administrative and customer service experience, strong MS Office skills, and excellent organizational abilities to manage multiple priorities with accuracy and professionalism.

Qualifications

• Bachelor’s degree preferred but not required.
• At least one year of prior office/administrative experience.
• At least one year of customer service experience.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time-management, and detail-oriented skills.
• Ability to manage multiple tasks, prioritize, and meet deadlines.
• Excellent written and verbal communication.
• Ability to collaborate across departments and work in a team.
• Self-motivated, proactive, results-oriented.
• Professional demeanor and commitment to high-quality administrative support.

Responsibilities

• Provide administrative support to managers and teams, organize correspondence, and coordinate documentation.
• Maintain accurate files and records for departmental activities.
• Collect and verify certificates of insurance and other vendor docs.
• Prepare monthly invoices, update Excel sheets, and maintain records.
• Draft notices, memos, and other documents for management.
• Prepare purchase orders, contracts, and notices as needed.
• Manage petty cash and submit reports for approval.
• Support customer and stakeholder relationships.
• Collaborate with multiple departments on projects and operations.
• Maintain a professional appearance and demeanor while representing the organization.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Team collaboration

Education

Bachelor's degree preferred (not required)

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

We are seeking an organized, proactive, and detail-oriented Part-Time Administrative Assistant to provide administrative support across multiple departments and assist with a variety of operational initiatives. This is a fully onsite role that is ideal for someone who enjoys staying organized, managing documentation, supporting team members, and balancing multiple responsibilities in a professional environment.

The successful candidate will contribute to day-to-day office operations, maintain accurate records, assist with financial and administrative processes, and help ensure departmental projects and priorities are completed efficiently.

Responsibilities

• Provide administrative support to managers and internal teams, including organizing correspondence, maintaining records, and coordinating documentation.
• Maintain accurate and up-to-date files, records, and documentation related to departmental and operational activities.
• Collect and verify certificates of insurance and other required documentation from vendors and business partners.
• Prepare monthly invoices, update Excel spreadsheets, and maintain accurate financial and operational records.
• Draft standard notices, memos, correspondence, and other documents for management review.
• Prepare purchase orders, contracts, adjustment letters, notices, and other administrative materials as needed.
• Manage and reconcile petty cash, maintaining accurate records and submitting reports for approval.
• Assist with initiatives designed to support positive customer and stakeholder relationships.
• Collaborate with multiple departments on administrative projects, special initiatives, and day-to-day operational needs.
• Maintain a professional appearance and demeanor while representing the organization.
• Perform additional administrative and department-specific duties as assigned.

Qualifications

• Bachelor’s degree preferred but not required.
• At least one year of previous office, administrative, or related professional experience.
• At least one year of previous customer service experience.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time management skills, with excellent attention to detail.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively in a team environment and collaborate with multiple departments.
• Self-motivated, proactive, and results-oriented.
• Professional demeanor and commitment to providing high-quality administrative support.