Senior Administrative Assistant

Infiniti Research Ltd.; Elmhurst (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Infiniti Research Ltd. in Elmhurst, IL seeks an exceptional Administrative Assistant to support the Senior Vice President with a broad range of general administrative duties.

This full-time on-site role involves invoicing, client order processing, credit control, payroll tax registrations, and benefits administration, among other tasks. Required are 5+ years of relevant experience, strong organization, and excellent numeracy and communication skills.

Qualifications

• 5+ years of relevant experience required.
• Some legal experience will be good to have.
• Self starter who can work independently.
• Dependable and highly organized with discretion, enthusiasm, and a positive attitude.
• Technologically literate with strong computer skills including in Microsoft Office, use of Internet, use of e-mail programs and group messaging.
• Experience working with Xero software will be good to have.
• Good organizational skills and record keeping (attention to detail is critical).
• Outstanding numeracy and communication skills.

Responsibilities

• Invoicing and book-keeping.
• Following up on client purchase orders.
• Processing of client purchase orders.
• Credit control (via phone and email).
• State payroll tax registrations.
• Employee benefits administration.
• Distribute/file all incoming mail.
• Perform errands that assist daily functions.
• Perform other tasks as identified by the Supervisor.

Skills

5+ years experience

Self starter

Highly organized

Numeracy

Communication skills

Attention to detail

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office

Xero

Job description

We are looking for an exceptional administrative assistant who will perform a variety of general administrative support duties and report to the Senior Vice President.

Full time: 40 hours per week

Must have the right to work in the United States

RESPONSIBILITIES

• Invoicing and book-keeping
• Following up on client purchase orders
• Processing of client purchase orders
• Credit control (via phone and email)
• State payroll tax registrations
• Employee benefits administration
• Distribute/file all incoming mail
• Perform errands that assist daily functions
• Perform other tasks as identified by the Supervisor

SKILLS AND REQUIREMENTS

• 5+ years of relevant experience required
• Some legal experience will be good to have
• Self starter who can work independently
• Dependable and highly organized with discretion, enthusiasm, and a positive attitude
• Technologically literate with strong computer skills including in Microsoft Office, use of Internet, use of e-mail programs and group messaging
• Experience working with Xero software will be good to have
• Good organizational skills and record keeping (attention to detail is critical)
• Outstanding numeracy and communication skills

Qualifications and Experience

• Bachelors Degree or equivalent experience