Executive Office Manager & Admin Lead (CEO)

PES; Pittsburgh (Allegheny County); On-site; USD 28,000 - 39,000; Full time

Job description

Benefits:

• 401(k) matching


• Paid time off


• Training & development


• Relaxed Environment Highly Respected in Our Industry

We are currently seeking a full-time Office Manager/Administrative Assistant to report to the President of the company.

COMPENSATION:

• Full-time, hourly rate based on skill and experience


• Paid time off


• Short Term Disability Insurance


• Life Insurance


• Optional Company Matched Simple IRA after 1 year


• Possible paid continuing education

PRIMARY RESPONSIBILITIES:

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items


• Enter bills, process check runs in Quickbooks


• Create purchase orders and invoices


• Data-entry of customer contact information and notes


• Answer phones, filing, maintain office supplies


• Filing, maintain office supplies

REQUIREMENTS:

• Ability to clearly and professionally communicate with customers and staff


• Attention to detail, organization ability a must


• Accurate data entry skills required


• Candidate should possess excellent computer skills with experience in QuickBooks


• Ability to work Monday to Friday 8:30am-5:00pm


• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas


• 5+ year administrative experience preferred


• Able to use and operate a computer with basic Microsoft office required


• Understand accounting principles


• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data).

Keywords: admin assistant, scheduling, communication skills, administrative support, calendaring, MS Office, detail oriented, customer service, clerical skills, data entry, receptionist, invoice, office administration, HR, marketing, accounting, bookkeeping, accountant, assistant, executive assistant