Administrative Assistant

Stella Jones Corporation; Alexandria (VA); On-site; USD 38,000 - 46,000; Full time

Job summary

Stella Jones Corporation is seeking an Administrative Assistant to provide routine clerical and administrative support across the department. The role includes managing correspondence, scheduling, travel arrangements, and maintaining files and office supplies to ensure smooth operations.

The ideal candidate will have five years of relevant experience, strong Excel and Microsoft Office skills, excellent communication, and meticulous attention to detail.

Qualifications

• Five years of Administrative Assistant/Executive Assistant experience in a professional office.
• Experience with Microsoft Office and email, with strong attention to detail and accuracy.
• Excel experience highly preferred.
• Confidentiality, multitasking and flexibility required.
• Excellent written and verbal communication.
• Strong interpersonal skills and good judgment.
• Ability to work flexible hours as necessary.

Responsibilities

• Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and filing as needed.
• Gather, sort and distribute incoming and outgoing mail within the department.
• Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
• Answer telephones, route calls, and/or take messages.
• Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.
• Maintain office supplies for department; approve special office supply requests.
• Maintain department files and library including record retention program.
• Prepare and submit monthly forms, invoices, and check requests.
• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
• Provide backup support to front desk receptionist.
• Perform other related duties as assigned.

Skills

Microsoft Office

Attention to detail

Verbal communication

Multitasking

Interpersonal skills

Job description

The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects.

Responsibilities:

• Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and filing as needed.


• Gather, sort and distribute incoming and outgoing mail within the department.


• Schedule and coordinate meetings, appointments, and travel arrangements for department staff.


• Answer telephones, route calls, and/or take messages.


• Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.


• Maintain office supplies for department; approve special office supply requests.


• Maintain department files and library including record retention program.


• Prepare and submit monthly forms, invoices, and check requests.


• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.


• Provide backup support to front desk receptionist.


• Perform other related duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualifications:

• Five years of Administrative Assistant/Executive Assistant experience supporting management staff in a professional office environment; or equivalent combination of education and experience


• Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy


• Excel experience highly preferred


• Confidentiality, multitasking and flexibility required


• Excellent written and verbal communication
  


• Strong interpersonal skills and good judgment
  


• Ability to work flexible hours as necessary
  


• Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy