Administrative Assistant

PF Concepts; Fairfield (NJ); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Paid training

Tuition discount

Vision insurance

Job summary

PF Concepts in Fairfield, NJ, seeks an Administrative Assistant with HR/payroll exposure to join our office. The role emphasizes confidentiality, accuracy, and proactive task handling.

You will manage communications, prepare documents, coordinate HR tasks, and assist payroll while maintaining confidentiality. This position offers growth in a professional services environment and exposure to payroll processes.

Qualifications

• High school diploma or equivalent; associate's degree or higher preferred.
• Proven administrative experience with HR/payroll knowledge.
• Proficient in MS Office; strong organizational/time-management skills.
• Ability to handle confidential information with discretion.
• Familiarity with HR and payroll software systems.
• Experience in a corporate or professional services environment preferred.

Responsibilities

• Manage general administrative duties: calls, emails, scheduling, and meetings.
• Prepare documents, reports, and presentations.
• Coordinate office activities to ensure efficiency and policy compliance.
• Order and maintain office supplies; keep the office stocked and functional.
• Coordinate vendor services for maintenance and repairs.
• Support HR tasks: onboarding, records, and recruitment efforts.
• Assist with HR documents: contracts, benefits enrollment, training materials.
• Help organize employee events and programs.
• Assist with payroll preparation and processing; ensure accuracy and compliance.
• Maintain payroll records: timesheets, employee data, deductions.
• Respond to payroll and benefits inquiries with timely information.

Skills

Administrative experience

HR knowledge

Payroll knowledge

Microsoft Office proficiency

Organizational skills

Communication skills

Discretion with confidential info

Multitasking

HR/payroll software

Labor law basics

Education

High school diploma or equivalent

Associate's degree or higher in business administration, HR, or related field

Tools

Microsoft Office Suite

Job description

Description

We are seeking a detail-oriented and highly organized Administrative Assistant to join our team. The ideal candidate will have experience or knowledge in HR and payroll functions, providing vital support in these areas. This role requires a proactive individual who can handle various administrative tasks while ensuring confidentiality and accuracy.

• Perform general administrative duties, including managing phone calls, emails, scheduling appointments, and organizing meetings.
• Prepare and maintain documents, reports, and presentations.
• Assist in the coordination of office activities and operations to ensure efficiency and compliance with company policies.
• Order and maintain office supplies and equipment, ensuring the office environment is well-stocked and functional.
• Coordinate with vendors and service providers for office maintenance and repairs.
• Assist with HR-related tasks such as onboarding new employees, maintaining employee records, and supporting recruitment efforts.
• Help in the preparation and processing of HR documents, including employment contracts, benefits enrollment, and training materials.
• Support the HR department in organizing employee events and programs.
• Assist with the preparation and processing of payroll, ensuring accuracy and compliance with company policies and regulations.
• Maintain and update payroll records, including timesheets, employee information, and deductions.
• Respond to employee inquiries regarding payroll and benefits, providing accurate and timely information.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Paid training
• Tuition discount
• Vision insurance

Schedule:

• Monday-Friday 8:30 am - 5:00 pm (40 hours/week)

Requirements

• High school diploma or equivalent; Associate's degree or higher in business administration, HR, or a related field is preferred.
• Proven experience as an administrative assistant, preferably with HR and payroll knowledge.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Detail-oriented and capable of managing multiple tasks simultaneously.
• Familiarity with HR and payroll software systems is preferred.
• Basic understanding of labor laws and regulations is preferred.
• Experience in a corporate or professional services environment is preferred.