Senior Administrative Assistant

Dexian; Austin (TX); On-site; USD 46,000 - 52,000; Full time

Job summary

Dexian, Austin, TX, is seeking an experienced Executive Assistant to coordinate and oversee administrative duties supporting engineering leaders. The role covers calendar management, travel, purchases, and reporting.

You will work closely with directors, manage complex calendars, prepare presentations, and ensure smooth operations across teams. This contract position lasts 12 months with potential extension, offering hourly W2 pay.

Qualifications

• Bachelor's degree or equivalent level of experience.
• Experience supporting executive-level engineering leaders.
• Strong organizational and communication skills.
• Proficiency with PowerPoint, Excel, Word, SharePoint, and SAP.

Responsibilities

• Executive calendaring and prioritization of meetings.
• Manage travel schedules and reservations.
• Prepare expense reports and submissions.
• Order and maintain office supplies and equipment.
• Support PO transactions and supplier relations.
• Assist with data organization, charts, and reports.
• Draft responses and correspondence.
• Route inquiries to appropriate staff.
• Collaborate with teams and facilities on policies.

Skills

Executive support

Senior-level administrative support

Organization & communication

PowerPoint

Excel

Word

SharePoint

SAP

Collaboration across management levels

Proactive problem solving

Education

Bachelor's degree or equivalent

Tools

PowerPoint

Excel

Word

SharePoint

SAP

Job description

Duration: 12 months (with possibility of extension)

Location: Austin, TX

Pay Rate: $33.33 - $38.00 hourly on W2

JOB SUMMARY

THE ROLE:

Responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups including director level support. This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.

KEY RESPONSIBILITIES:

• Executive calendaring of meetings and appointments with prioritization as required
• Manage & coordinate travel schedule and reservations
• Handle expense reports and submissions as required
• Order/maintain office supplies, laptops, and other items as needed by the team
• Support PO transactions and interface with supplier relations
• Assist/handle various tasks that might include driving issue resolution, create information repositories, build charts/spreadsheets
• Prepare responses or correspondence
• Direct inquiries or issues to relevant staff members
• Assist team with questions around facilities or relevant company policies
• Be proactive and collaborate with the team and others outside the team

PREFERRED EXPERIENCE:

• Direct work experience supporting executive-level engineering leaders
• Experience of administrative support at a senior level
• Strong organizational and communication skills; ability to work independently as well as part of a team
• Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
• Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
• Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness

ACADEMIC CREDENTIALS:

Bachelor’s Degree or equivalent level of experience

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.