Administrative Assistant

The Addison Group; Austin (TX); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with 4% employer match

Onsite parking

Onsite fitness facility

Job summary

The Addison Group is seeking an Administrative Assistant in Austin, TX to support leadership and staff in a fully onsite environment. The role emphasizes organization, accuracy, and dependable communication while coordinating travel and schedules and assisting with financial admin tasks.

With 2+ years of experience, you will maintain records, manage invoices, and ensure smooth daily office operations in a fast-paced setting. Onsite parking and benefits are provided.

Qualifications

• 2+ years of experience in administrative/office support.
• Proficiency with Excel: data entry, basic formulas, spreadsheets.
• Strong written and verbal communication; detail-oriented.

Responsibilities

• Provide administrative support to leadership and staff.
• Organize meetings, manage calendars, and coordinate travel.
• Assist with invoices, accounts payable, and expenses.
• Maintain spreadsheets and internal documents.
• Track office supplies and mail distribution.
• Answer calls and assist employees, visitors, and external contacts.
• Maintain a clean, professional onsite office environment.
• Handle confidential information with discretion.
• Support special projects as needed.

Skills

Organizational skills

Written & verbal communication

Multitasking

Attention to detail

Schedule coordination

Travel arrangements

Data entry

Tools

Microsoft Excel

Job description

Industry: Administrative Support / Business Operations

Location: Austin, TX

Assignment Type: Full-Time, Onsite

Pay: $50,000–$65,000 / year with flexibility based on experience and qualifications.

Work Schedule: Full-time, onsite; specific hours to be confirmed.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

An established organization is seeking a dependable and organized administrative professional to support daily business operations. The team values professionalism, attention to detail, and effective communication. This opportunity is ideal for someone interested in developing their administrative expertise and pursuing long-term career growth.

Job Description:

The Administrative Assistant will play an important role in maintaining efficient office operations by supporting leadership and staff, coordinating schedules and business travel, assisting with financial administrative tasks, and maintaining accurate records. The ideal candidate is proactive, professional, and able to manage multiple responsibilities in a fast-paced, fully onsite office environment.

Key Responsibilities:

• Deliver administrative support to leadership and staff to help keep daily operations running smoothly.
• Organize meetings, manage scheduling needs, and coordinate business travel arrangements.
• Assist with invoice documentation, accounts payable processes, and expense reporting.
• Maintain accurate spreadsheets, electronic files, and internal business documentation.
• Track office supply inventory, coordinate mail distribution, and order supplies as needed.
• Answer incoming calls and provide professional assistance to employees, visitors, and external contacts.
• Help maintain a clean, organized, and professional shared office environment.
• Handle sensitive business and financial information with discretion and confidentiality.
• Support special assignments and complete additional administrative duties as business needs arise.

Qualifications:

• 2+ years of experience in an administrative, clerical, or office support position preferred.
• Proficiency in Microsoft Excel, including data entry, basic formulas, and spreadsheet management.
• Strong organizational skills and effective written and verbal communication.
• Experience coordinating schedules, arranging travel, and managing appointments.
• Professional demeanor with a strong commitment to accuracy and attention to detail.
• Dependable, adaptable, and able to prioritize multiple tasks effectively.
• Ability to work fully onsite in Austin, TX.
• A college degree is not required for candidates with relevant professional experience.
• Interest in continued professional development and long-term career advancement.
• 401(k) plan with a 4% employer match.
• Medical and dental insurance coverage.
• Complimentary onsite parking.
• Access to an onsite fitness facility.
• Potential for long-term career growth and professional development.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.