Administrative Assistant 4

Dexian; Texas; On-site; USD 46,000 - 52,000; Full time

Job summary

Dexian, located in Austin, TX, is seeking an Administrative Assistant 4 to support director-level engineers and teams. The role includes calendar management, travel arrangements, expense reporting, and purchasing tasks, with a focus on efficient administrative operations.

The successful candidate will have strong organizational and communication skills, experience with office tools (PowerPoint, Excel, Word, SharePoint, SAP), and the ability to work independently or within a team to drive issue

Qualifications

• Bachelor's Degree or equivalent level of experience.
• Direct work experience supporting executive-level engineering leaders.
• Strong organizational and communication skills; ability to work independently as well as part of a team.

Responsibilities

• Executive calendaring of meetings and appointments with prioritization as required
• Manage & coordinate travel schedule and reservations
• Handle expense reports and submissions as required
• Order/maintain office supplies, laptops, and other items as needed by the team
• Support PO transactions and interface with supplier relations
• Assist/handle various tasks that might include driving issue resolution, create information repositories, build charts/spreadsheets
• Prepare responses or correspondence
• Direct inquiries or issues to relevant staff members
• Assist team with questions around facilities or relevant company policies
• Be proactive and collaborate with the team and others outside the team

Skills

Executive support

Calendar management

Travel coordination

Report preparation

Expense reporting

Education

Bachelor's Degree or equivalent

Tools

PowerPoint

Excel

Word

SharePoint

SAP

Job description

Job Title: Administrative Assistant 4

Duration: 12 months (with possibility of extension)

Location: Austin, TX

Pay Rate: $33.33 - $38.00 hourly on W2

JOB SUMMARY

THE ROLE:

Responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups including director level support. This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.

KEY RESPONSIBILITIES

• Executive calendaring of meetings and appointments with prioritization as required
• Manage & coordinate travel schedule and reservations
• Handle expense reports and submissions as required
• Order/maintain office supplies, laptops,and other items as needed by the team
• Support PO transactions and interface with supplier relations
• Assist/handle various tasks that might include driving issue resolution, create information repositories, build charts/spreadsheets
• Prepare responses or correspondence
• Direct inquiries or issues to relevant staff members
• Assist team with questions around facilities or relevant company policies
• Be proactive and collaborate with the team and others outside the team

PREFERRED EXPERIENCE

• Direct work experience supporting executive-level engineering leaders
• Experience of administrative support at a senior level
• Strong organizational and communication skills; ability to work independently as well as part of a team
• Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
• Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
• Strong multi-tasking skills
• Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness

ACADEMIC CREDENTIALS

Bachelor's Degree or equivalent level of experience

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.

To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.