Executive Support Specialist for Engineering Leaders

Dexian; Texas; On-site; USD 46,000 - 52,000; Full time

Job summary

Dexian, located in Austin, TX, is seeking an Administrative Assistant 4 to support director-level engineers and teams. The role includes calendar management, travel arrangements, expense reporting, and purchasing tasks, with a focus on efficient administrative operations.

The successful candidate will have strong organizational and communication skills, experience with office tools (PowerPoint, Excel, Word, SharePoint, SAP), and the ability to work independently or within a team to drive issue

Qualifications

• Bachelor's Degree or equivalent level of experience.
• Direct work experience supporting executive-level engineering leaders.
• Strong organizational and communication skills; ability to work independently as well as part of a team.

Responsibilities

• Executive calendaring of meetings and appointments with prioritization as required
• Manage & coordinate travel schedule and reservations
• Handle expense reports and submissions as required
• Order/maintain office supplies, laptops, and other items as needed by the team
• Support PO transactions and interface with supplier relations
• Assist/handle various tasks that might include driving issue resolution, create information repositories, build charts/spreadsheets
• Prepare responses or correspondence
• Direct inquiries or issues to relevant staff members
• Assist team with questions around facilities or relevant company policies
• Be proactive and collaborate with the team and others outside the team

Skills

Executive support

Calendar management

Travel coordination

Report preparation

Expense reporting

Education

Bachelor's Degree or equivalent

Tools

PowerPoint

Excel

Word

SharePoint

SAP

Job description

Dexian, located in Austin, TX, is seeking an Administrative Assistant 4 to support director-level engineers and teams. The role includes calendar management, travel arrangements, expense reporting, and purchasing tasks, with a focus on efficient administrative operations.

The successful candidate will have strong organizational and communication skills, experience with office tools (PowerPoint, Excel, Word, SharePoint, SAP), and the ability to work independently or within a team to drive issue