Administrative Assistant # 26-27537

US Tech Solutions; Austin (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

US Tech Solutions is seeking an experienced administrative professional to support executives, including director-level staff, in a fast-paced environment in Austin, Texas.

Responsibilities include calendar management, travel coordination, expense reporting, and PO administration. The ideal candidate will navigate a complex environment with strong organizational skills, discretion, and proactive problem-solving abilities.

Qualifications

• Bachelor's degree or equivalent level of experience.
• Significant experience supporting executives in a complex environment.
• Strong organizational and multi-tasking skills with high confidentiality.

Responsibilities

• Coordinate executive calendars and manage appointments with prioritization.
• Plan and coordinate travel arrangements and reservations.
• Prepare expense reports and submissions as required.
• Order and maintain office supplies and equipment for the team.
• Assist with PO transactions and liaise with supplier relations.
• Support information repositories, charts, and spreadsheets creation.
• Draft responses or correspondence and direct inquiries to staff.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Administrative tasks

Education

Bachelor's Degree

Tools

PowerPoint

Excel

Word

SharePoint

SAP

Job description

• Responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups including director level support.
• This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.

Duration: 12 Months Contract

Job Description:

• Responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups including director level support.
• This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.

The person:

• The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels.
• To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently.
• Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information.

Key responsibilities:

• Executive calendaring of meetings and appointments with prioritization as required
• Manage & coordinate travel schedule and reservations
• Handle expense reports and submissions as required
• Order/maintain office supplies, laptops,and other items as needed by the team
• Support PO transactions and interface with supplier relations
• Assist/handle various tasks that might include driving issue resolution, create information repositories, build charts/spreadsheets
• Prepare responses or correspondence
• Direct inquiries or issues to relevant staff members
• Assist team with questions around facilities or relevant company policies
• Be proactive and collaborate with the team and others outside the team

Preferred experience:

• Direct work experience supporting executive-level engineering leaders
• Experience of administrative support at a senior level
• Strong organizational and communication skills; ability to work independently as well as part of a team
• Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
• Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
• Strong multi-tasking skills
• Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness.

Academic credentials:

• Bachelor's Degree or equivalent level of experience

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement:

By applying, you acknowledge that AI-assisted tools may be used during hiring.