Administrative Assistant

Trilyon, Inc.; Austin (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Trilyon, Inc. is seeking an experienced Executive Assistant to support senior leaders with calendar management, travel planning, and expenses. The role requires organization, discretion, and proactive problem-solving in a fast-paced environment.

Your responsibilities include coordinating meetings, preparing reports, and ensuring smooth communication across teams. Join a collaborative team and help maintain efficient operations in a dynamic tech setting.

Qualifications

• Bachelor's degree or equivalent level of experience.
• Experience supporting executive-level engineering leaders preferred.
• Strong organizational and multitasking abilities with high confidentiality.

Responsibilities

• Executive calendaring of meetings and appointments with prioritization.
• Manage and coordinate travel schedules and reservations.
• Handle expense reports and submissions.
• Order and maintain office supplies and equipment for the team.
• Assist with PO transactions and supplier relations.
• Support information repositories and create charts/spreadsheets.
• Prepare responses or correspondence and direct inquiries to staff.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Office software proficiency

Education

Bachelor's degree

Tools

PowerPoint

Excel

Word

SharePoint

SAP

Job description

Location: 7171 Southwest Parkway, Austin TX 78735

Contract Term: 12 Months (possibility of extension)

Position Overview

THE ROLE:

• Responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups including director level support.
• This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.

THE PERSON:

• The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information.

KEY RESPONSIBILITIES:

• Executive calendaring of meetings and appointments with prioritization as required
• Manage & coordinate travel schedule and reservations
• Handle expense reports and submissions as required
• Order/maintain office supplies, laptops, and other items as needed by the team
• Support PO transactions and interface with supplier relations
• Assist/handle various tasks that might include driving issue resolution, create information repositories, build charts/spreadsheets
• Prepare responses or correspondence
• Direct inquiries or issues to relevant staff members
• Assist team with questions around facilities or relevant company policies
• Be proactive and collaborate with the team and others outside the team

PREFERRED EXPERIENCE:

• Direct work experience supporting executive-level engineering leaders
• Experience of administrative support at a senior level
• Strong organizational and communication skills; ability to work independently as well as part of a team
• Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
• Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
• Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness

ACADEMIC CREDENTIALS:

• Bachelor's Degree or equivalent level of experience