Senior Administrative & AR Support Specialist

Motion; Birmingham, Northern (AL, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Healthcare coverage

401(k)

Tuition reimbursement

Vacation

Sick leave

Holiday pay

Job summary

Motion Industries is seeking a Sr Admin Office Assistant to provide administrative support and accounts receivable assistance at the Birmingham branch. You will handle calls, greet visitors, process deposits, and maintain files while supporting sales teams and management.

The role requires high school diploma with 3–5 years related experience, strong communication, and proficiency in MS Office; bookkeeping background is a plus.

Qualifications

• High school diploma or GED required.
• 3–5 years of related experience.
• Equivalent combination of education and experience considered.

Responsibilities

• Answer all incoming calls professionally and take messages.
• Greet and assist visitors, routing them to the appropriate person.
• Sort, distribute, and send mail, faxes, and correspondence.
• Provide admin support to sales and management, including filing, data entry, and routine reports to identify open orders for expediting.
• Prepare cash sales deposits in accordance with company policy.
• Handle customer billing and resolve past-due invoices and claims promptly.
• May handle customer returns and assist other clerical/AR duties.
• Perform other duties as assigned.

Skills

Strong communication

Attention to detail

Prioritization

MS Office

Bookkeeping

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Motion Industries is seeking a Sr Admin Office Assistant to provide administrative support and accounts receivable assistance at the Birmingham branch. You will handle calls, greet visitors, process deposits, and maintain files while supporting sales teams and management.

The role requires high school diploma with 3–5 years related experience, strong communication, and proficiency in MS Office; bookkeeping background is a plus.