Senior Administrative & Accounts Receivable Specialist

Motion Industries; Birmingham (AL); On-site; USD 38,000 - 48,000; Full time

Job summary

Motion Industries in Birmingham, AL is seeking a Sr Admin Office Assistant to provide administrative and accounts receivable support within the branch, under general supervision. The role includes greeting visitors, handling calls, processing mail, supporting sales and management, and assisting with invoicing and open orders.

Strong organizational and communication skills are essential. This position offers learning opportunities, requires reliability and the ability to prioritize multiple tasks

Qualifications

• High school diploma or GED; 3–5 years related experience.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Answer incoming calls in a professional manner and take accurate messages.
• Greet visitors and route them to the appropriate person.
• Sort, distribute and send mail and faxes; support filing and data entry.
• Provide administrative support to sales and management including routine reports and tracking of open orders.
• Prepare cash sales deposits in accordance with policy and handle customer billing.
• Resolve past-due invoices and customer claims promptly; identify account issues.
• Assist less experienced clerical staff with administrative and accounts receivable duties.
• Perform other duties as assigned.

Skills

Communication

Organization

Attention to detail

MS Office

Data entry

Education

High School Diploma or GED

3-5 years related experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Data entry systems

Job description

Motion Industries in Birmingham, AL is seeking a Sr Admin Office Assistant to provide administrative and accounts receivable support within the branch, under general supervision. The role includes greeting visitors, handling calls, processing mail, supporting sales and management, and assisting with invoicing and open orders.

Strong organizational and communication skills are essential. This position offers learning opportunities, requires reliability and the ability to prioritize multiple tasks