Lease Admin Back-Office Specialist

Motion Industries; Birmingham (AL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Healthcare coverage

401(k)

Tuition reimbursement

Vacation and holiday pay

Job summary

Motion Industries in Birmingham, AL seeks a Lease Administrator to ensure real estate financial obligations are met and lease terms are compliant. The role manages lease documents, amendments, renewals, and notices, while maintaining productive landlord/tenant relationships.

You will develop new processes for the Lease Admin team, lead key projects, audit leases, and coordinate with Real Estate, Accounting and Legal to drive cost-effective solutions for store and distribution operations.

Qualifications

• Bachelor's degree in business, real estate, or similar field.
• 3 to 5 years of commercial real estate, lease administration and/or paralegal experience.
• PeopleSoft and/or CoStar experience preferred (or comparable).
• Highly proficient computer skills, particularly Microsoft Office package.
• Advanced understanding of complex real estate lease terminology.
• Ability to maintain excellent organization skills and high level of accuracy.
• Ability to work independently, think critically and demonstrate ownership of tasks.
• Superior interpersonal and negotiation skills with problem-solving ability.
• Excellent verbal/written communication skills.
• Strong team player with ability to interact with all levels of staff.

Responsibilities

• Develop new process and procedures for the Lease Admin team.
• Lead special projects and department initiatives.
• Act as the point person for landlords and respond to inquiries.
• Draft lease documents (amendments, renewals, terminations, assignments, and subleases) and notices; maintain landlord relationships.
• Review and analyze leases and amendments to support strategic solutions for stores and distribution operations.
• Interpret lease language and advise on contractual rights and duties for maintenance, permits, or obligations.
• Audit invoices, amendments, and correspondence to determine accuracy of charges; determine credits for overpayments.
• Negotiate expense reductions and reconcile accounts with property managers or landlords.
• Process monthly rent charges and reimbursements; handle deposits and abatements as needed.
• Generate and distribute real estate reports to leadership.
• Collaborate with Real Estate, Accounting and Strategic Business teams.

Skills

Lease administration

Real estate knowledge

Analytical skills

Organization

Communication skills

Education

Bachelor's degree in business, real estate, or related field

Tools

PeopleSoft

CoStar

Microsoft Office

Job description

Motion Industries in Birmingham, AL seeks a Lease Administrator to ensure real estate financial obligations are met and lease terms are compliant. The role manages lease documents, amendments, renewals, and notices, while maintaining productive landlord/tenant relationships.

You will develop new processes for the Lease Admin team, lead key projects, audit leases, and coordinate with Real Estate, Accounting and Legal to drive cost-effective solutions for store and distribution operations.