Senior Admin Assistant

Genuine Parts Company; Alabama; On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Healthcare coverage

401(k)

Tuition reimbursement

Paid vacation

Paid sick leave

Holiday pay

Job summary

Motion Industries, a GPC company, seeks a Sr Admin Office Assistant to provide administrative and accounts receivable support at the branch. Under supervision, you may guide junior clerical staff and assist management with reporting and scheduling.

Responsibilities include answering calls, greeting visitors, mail handling, data entry, and preparing reports to identify open orders requiring expediting. Proficiency in MS Office and basic bookkeeping is preferred.

Qualifications

• High school diploma or GED with 3–5 years related experience or equivalent.
• Strong written and verbal communication.
• Detail-oriented with ability to prioritize multiple tasks.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Bookkeeping background preferred.

Responsibilities

• Answer all incoming calls professionally, direct and document messages.
• Greet visitors and route them to the appropriate person.
• Sort, distribute and send mail, faxes and related tasks.
• Provide admin support including filing, data entry, and routine reports.
• Prepare cash sales deposits per policy.
• Handle customer billing and resolve past-due invoices.
• May process customer returns and assist junior staff.
• Perform other duties as assigned.

Skills

Communication skills

Reliability and organization

Prioritization and multitasking

Bookkeeping background

Education

High school diploma or GED

3–5 years related experience

Tools

Microsoft Office Suite

Job description

SUMMARY:

Under general supervision, the Sr Admin Office Assistant role provides administrative and accounts receivable support to the branch. This role may provide guidance to less experienced clerical roles.

JOB DUTIES

• Answers all incoming calls in a professional manner, directs all calls, and takes accurate messages.
• Greets and assists all persons visiting the branch in a professional and courteous manner, routes them to the appropriate person.
• Sorts, distributes and sends incoming and outgoing mail, and faxes.
• Provides administrative support to sales associates and management team members including filing, data entry, and routine reports to identify open orders for expediting.
• Prepares cash sales deposit in accordance with company policy.
• Handles customer billing.
• Resolve past-due invoices and customer claims on a timely basis, including proactive identification of account issues.
• May handle customer returns.
• Assists less experienced clerical roles with administrative duties and accounts receivable duties.
• Performs other duties as assigned.

EDUCATION & EXPERIENCE

• Typically requires a high school diploma or GED and three (3) to five (5) years of related experience or an equivalent combination.

KNOWLEDGE, SKILLS, ABILITIES

• Strong communication skills including written, verbal, and listening.
• Reliability, organization, and attention to detail required.
• Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.
• Strong ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Bookkeeping background preferred.

LICENSES & CERTIFICATIONS:

None required.

BUDGET RESPONSIBILITY:

No

COMPANY INFORMATION:

Motion Industries offers an excellent benefits package which includes options for healthcare coverage, 401(k), tuition reimbursement, vacation, sick, and holiday pay

DISCLAIMER:

This job description illustrates the general nature and level of work performed by employees within this job classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and skills required. Management retains the right to add or modify duties at any time.

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.